Operations

Department Estate Planning – Trust Administration Team

Location Mumbai

Background:

Kotak Mahindra Trusteeship Services Limited acts as Trustee to private family Trusts set up by HNI clients. The Trust administration team looks after the operations, service and other administrative activities for these Trust clients.

JOB ROLE

Transaction Processing:

Execution of Investments / Distribution to beneficiaries / Payment to Vendors / Consultants within the stipulated time; Coordination with Internal Teams & Authorized signatories for timely execution of Investments; Ensuring timeliness & Utmost Accuracy; Ensuring Trust Investments are reviewed frequently by the Investment Advisors; Ensuring process prepared are Implemented, reviewed & updated at regular intervals.

Accounting & Taxation:

Ensuring regular review of the Books of Accounts & yearly Audit; Finalizing and sending Advance Tax Calculation every quarter to Trusts Clients and ensuring timely payment; Preparing and Filing Income Tax Returns,



TDS returns & GST returns of Trust Clients; Assistance on matters pertaining to Income Tax Assessment and Scrutiny for Trust Clients; Co-ordination with Auditors for matters pertaining to Income Tax Audit, GST etc.; Co-ordination with Internal Auditor for matters pertaining to Internal process Audit.

Risk & Technologies:

Ensuring periodic review of database from risk perspective and to ensure that it is up-to date; Seek for Technology solution in coordination with BSG Team to automate work process with objective to increase work efficiency & better client service.

MIS:

Understanding Trusteeship Fee Structure & reviewing Trusteeship Fee calculation; Ensuring all documents pertaining to Trust Clients are filed and saved properly; To be backup for client documentation work pertaining to Setting up of Trusts (timely execution of engagement letter and Deeds) and closure of Trusts whenever applicable (timely execution of processes).

Job Requirements:

Chartered

📌 Team Member (Mumbai)
🏢 Kotak
📍 Mumbai