- Create current vendor master records in the ERP system with complete and accurate information.
- Validate supporting documents and process approved vendor creation requests.
- Ensure data quality and compliance with master data governance standards.
Vendor Data Maintenance
- Update vendor information, including bank account details, payment terms, tax information, contact details, and email IDs.
- Process approved change requests with proper documentation and approvals.
- Maintain accurate and up-to-date vendor records in the ERP system.
Vendor Extension Management
- Extend existing vendors to additional entities, plants, or business units as required.
- Execute vendor extensions in line with approved business requirements and company policies.
Compliance & KYC Management
- Verify KYC documentation, bank details, MSME certificates, and statutory compliance records.
- Ensure adherence to organizational compliance requirements.
- Review and reject incomplete or incorrect requests for necessary corrections.
Audit & Reporting
- Provide supporting documents and reports for internal and external audits.
- Maintain audit-ready documentation and records.
- Coordinate with auditors and relevant stakeholders during audit reviews.
Stakeholder Coordination & Process Governance
- Coordinate with business teams, DMS teams, procurement, and finance stakeholders.
- Track and follow up on vendor master requests to ensure timely closure.
- Manage TDS setup, lower deduction certificate updates, and related compliance activities.
- Resolve queries and drive process efficiency through effective stakeholder communication.