1. JOB PURPOSE & SUMMARY

The Assistant Manager will manage the end-to-end lifecycle of client and vendor contracts, ensuring compliance with organizational processes, timely execution, effective stakeholder coordination, and accurate record management. The role will work closely with Business, Legal, Finance, Procurement, Vendors, and Accounts Payable to support seamless client contract execution, invoice processing, and timely payments.

2. PRINCIPAL ACCOUNTABILITIES

Client Contract Management

Manage the end-to-end lifecycle of client contracts, from initiation through execution and archival

Conduct thorough reviews of contract documentation and coordinate internal approvals with relevant stakeholders

Ensure timely follow-ups to meet strict contract execution timelines and business commitments

Initiate contracts for signatures and monitor completion status

Index and maintain finalised contracts in the designated repository, ensuring accurate documentation and version control

Share executed agreements with relevant stakeholders and address contract-related queries

Track contract milestones, amendments, renewals, and expirations

Ensure adherence to contractual obligations, organisational policies, and governance requirements

Vendor Contract & Invoice Management

Manage end-to-end vendor contract and invoice processes to ensure compliance, efficiency, and timely execution

Coordinate vendor onboarding and EXL registration activities

Provide guidance to vendors and internal stakeholders on PO and Non-PO invoice processes

Oversee purchase order submissions and monitor related approval workflows

Review invoices for accuracy and completeness and ensure timely routing through the vendor portal





Maintain detailed contract, PO, invoice, and payment records to support audit readiness

Track payment status and coordinate with Accounts Payable to facilitate timely vendor payments

Update stakeholders on PO quantities, contract milestones, renewals, and payment status

Address queries and requests related to SISRA, TPRM, and other ad hoc vendor governance requirements

Ensure smooth communication between vendors, business users, Procurement, Finance, and Accounts Payable

3. SKILLS AND KNOWLEDGE

Strong understanding of contract administration and vendor management processes

Working knowledge of Procurement-to-Pay, purchase orders, and invoice processing

Excellent stakeholder coordination, communication, and follow-up skills

Robust attention to detail, documentation discipline, and focus on compliance

Ability to manage multiple priorities and work within strict timelines

Good problem-solving and issue-resolution capabilities

Proficiency in Microsoft Office, particularly Excel, Word, and Outlook

Exposure to contract management systems, procurement tools, vendor portals, or workflow platforms is preferred

4. EDUCATIONAL QUALIFICATIONS & RELEVANT YEARS OF EXPERIENCE

Bachelor's degree in Business Administration, Commerce, Finance, Operations, Law, or a related discipline

3-5 years of relevant experience in contract management, procurement operations, vendor management, legal operations, commercial governance, or related functions

Experience working with cross-functional teams such as Legal, Procurement, Finance, Compliance, and Accounts Payable is preferred

Familiarity with audit, compliance, and third-party risk management processes will be an advantage

📌 Assistant Manager (Noida)
🏢 EXL
📍 Noida