Job Title : Executive Assistant to the Founder & CEO (Chief of Staff Track)

Location : Marathahalli, Bengaluru, Karnataka

Employment Type : Full time

About the Role

This is not a conventional Executive Assistant role. We are looking for an exceptionally driven, intelligent, highly organized, and execution-oriented individual who can become the Founder & CEO's right hand. This role demands someone capable of thinking like a founder, acting like a leader, and executing with military precision.

The Executive Assistant will serve as the Founder's first point of contact and the central execution engine of the organization. Every important initiative, project, strategic decision, stakeholder communication, meeting, follow-up, and execution will pass through this role. You will not simply assist the Founder & you will amplify the Founder.

The ideal candidate will gradually become an extension of the CEO, capable of representing the Founder internally and externally while maintaining the highest standards of professionalism, confidentiality, ownership, and leadership. This is a high-growth role with a clear pathway into Chief of Staff and senior leadership positions.

Key Responsibilities:

Executive Management

-Manage the Founder's daily schedule, priorities, meetings, travel, and commitments.

-Ensure every meeting has clear agendas, notes, action items, and follow-ups.

-Act as the Founder's primary coordinator across all business functions. -Prioritize tasks based on business impact and urgency.

-Protect the Founder's time by filtering distractions and ensuring focus on strategic priorities.

-Maintain complete confidentiality regarding business operations and leadership discussions.

Strategic Planning & Execution

-Convert strategic discussions into actionable execution plans.

-Build roadmaps, timelines, KPIs, and accountability frameworks.

-Track progress across departments.

-Drive company-wide execution.

-Monitor strategic initiatives until completion.

-Identify execution bottlenecks and proactively solve them.

-Ensure projects are delivered on time without compromising quality.

Leadership & Cross-functional Coordination

-Coordinate across departments including:

-Sales

-Marketing

-AI & Product

-Technology

-HR

-Finance

-Operations

-Customer Success

-Conduct regular follow-ups with department heads.

-Ensure every department remains aligned with organizational goals.

-Escalate risks before they become problems.

-Hold teams accountable for deliverables.

Founder Office Operations

-Prepare presentations, reports, dashboards, and executive summaries.

- Conduct market research and competitor analysis.

- Prepare briefing documents before important meetings.

- Manage confidential documentation.

-Draft policies,



proposals, contracts, and strategic documents.

-Maintain company SOPs and execution frameworks.

Communication & Public Relations

-Represent the Founder during internal discussions whenever required. -Communicate with investors, clients, partners, vendors, and senior stakeholders professionally.

-Draft executive emails and official communications.

-Coordinate media interactions and public relations activities.

-Ensure consistent and professional communication across the organization.

Decision Support

-Analyze business data and provide actionable insights.

- Assist in strategic decision-making.

- Conduct research before major business decisions.

-Build reports and recommendations for leadership.

-Anticipate challenges before they occur.

Project Management

Lead multiple strategic projects simultaneously, including:

-Product launches

-AI initiatives

-Marketing campaigns

- Hiring projects

-Fundraising support

-Vendor management

-Business partnerships

- Internal process improvements

-Ensure every project moves from idea to execution efficiently.

People Management

-Monitor employee productivity and performance.

-Follow up with department heads on deliverables.

-Assist in hiring and onboarding leadership talent.

-Ensure smooth coordination between teams.

-Build a culture of ownership and accountability.

-Resolve execution gaps proactively.

Founder Shadowing

The Executive Assistant will closely shadow the Founder to understand:

-Decision-making frameworks

-Leadership style

-Communication methods

-Business priorities

-Negotiation techniques

-Company vision

-Long-term strategy

-The objective is to eventually operate as an extension of the Founder, capable of representing the office independently whenever required.

Required Qualifications

-Bachelor's degree in Business Administration, Management, Engineering, Economics, Communications, or a related field.

-MBA is preferred but not mandatory.

-4-8 years of experience as an Executive Assistant, Chief of Staff, Strategy Associate,

-Business Operations Manager, Project Manager, or a similar leadership support role.

-Experience working directly with CXOs, founders, or senior leadership is highly preferred.

Required Skills Leadership

-Exceptional ownership mindset.

-Ability to influence without authority.





-Strong decision-making capability.

-High emotional intelligence.

-Natural leadership presence.

Communication

-Excellent verbal and written English.

-Strong presentation skills.

-Professional stakeholder management.

-Outstanding interpersonal skills.

Organizational Excellence

-Exceptional planning abilities.

-Advanced multitasking capabilities.

-Strong time management.

-Attention to detail.

-Ability to prioritize effectively.

Strategic Thinking

-Analytical mindset.

-Business acumen.

-Problem-solving ability.

-Systems thinking.

-Long-term planning capability.

Execution

-Bias for action.

-Strong follow-through.

-Ability to work under pressure.

-Comfortable managing multiple high-priority initiatives simultaneously.

Technical Skills -

Google Workspace / Microsoft Office

-PowerPoint

-Excel / Google Sheets

-Project Management Tools (ClickUp, Asana, Notion, Monday.com, Jira, or similar)

-AI productivity tools (ChatGPT, Claude, Gemini, etc.) -CRM familiarity is an advantage.

Personality Traits

We are looking for someone who is:

-Highly proactive

-Curious and eager to learn

-Calm under pressure

-Extremely resourceful

-Confident yet humble

-Solution-oriented

-Highly disciplined

-Detail-oriented

-Adaptable

-Self-driven

-Trustworthy

-Professional

-Resilient

-Fast learner

-Highly dependable

Most importantly, someone who believes that no task is beneath them if it helps move the company forward.

Success in This Role -Within the first year, the ideal candidate should: -Become the operational backbone of the Founder's Office. -Manage end-to-end execution of strategic initiatives. -Improve organizational efficiency. -Enable faster decision-making. -Build systems that reduce dependency on the Founder. -Successfully represent the Founder in meetings whenever required. -Earn the trust of every department. -Operate as the Founder's trusted partner.

Growth Opportunity This role is designed for someone with long-term leadership ambitions. High-performing candidates will have the opportunity to grow into roles such as: -Chief of Staff -Director's & Founder's Office -Strategy & Operations -Business Head -COO (long-term potential)

Why Join Us? You won't just build a career, you'll build companies. You'll work directly with the Founder on high-impact initiatives across AI, SaaS, enterprise technology, digital transformation, business strategy, fundraising, operations, product innovation and organizational scaling. Every day will present new challenges, new opportunities, and an unmatched learning experience. If you aspire to think like a founder, lead like a CEO, and execute with excellence, this is the opportunity for you.

📌 Executive Assistant To Chief Executive Officer (Bengaluru)
🏢 Webworks
📍 Bengaluru