JOB DESCRIPTION – PURCHASE COORDINATOR

Department: Purchase / Procurement
Designation: Purchase Coordinator
Reports To: Purchase Manager / Purchase Head
Location: PMR Division

Job Purpose

To coordinate purchase activities, ensure timely availability of materials, follow up with suppliers, maintain purchase records, and support the Purchase Department in smooth and cost-effective procurement operations.

Key Responsibilities

1. Receive and verify material purchase requisitions from various departments.
2. Prepare and process Purchase Orders (PO) as per approved requirements.
3. Obtain quotations from suppliers and prepare quotation comparison statements.
4. Coordinate with suppliers regarding price, quality, quantity, delivery schedules, and payment terms.
5. Follow up regularly with suppliers to ensure timely delivery of materials.
6. Coordinate with Stores, Accounts, Production, and other departments for material requirements.
7. Monitor pending Purchase Orders and update the status to the Purchase Manager.
8. Verify supplier invoices, delivery documents, and purchase-related documents.
9. Maintain purchase records, supplier details, quotations, POs, and related documents.
10. Support vendor development and supplier evaluation activities.
11. Handle purchase-related communication through email, phone, and ERP/software systems.
12.



Coordinate with Stores for GRN and material receipt discrepancies.
13. Follow up on shortage, excess, damaged, or incorrect materials received from suppliers.
14. Prepare daily/weekly/monthly purchase status reports as required.
15. Ensure purchase activities are carried out as per company procedures and approval processes.
16. Support cost-saving and timely procurement initiatives.
17. Perform any other purchase-related duties assigned by the Purchase Manager.

Required Skills
- Good communication and coordination skills.
- Basic knowledge of purchase and procurement processes.
- Good knowledge of MS Excel and MS Office.
- Knowledge of ERP/Purchase software will be an advantage.
- Good negotiation and supplier follow-up skills.
- Ability to maintain records and prepare reports.
- Positive time management and problem-solving skills.
- Ability to coordinate with multiple departments.

Qualification

Education: Any Degree / Diploma in relevant field.
Experience: 1–3 years of experience in Purchase / Procurement / Manufacturing industry preferred.

Key Performance Indicators (KPI)

- Timely material procurement
- PO processing accuracy
- Supplier delivery follow-up
- Purchase cost control
- Purchase documentation accuracy
- Supplier coordination
- Pending PO reduction
- Internal department satisfaction

📌 Purchase Co-Ordinator (South Delhi)
🏢 Prithvi Inner Wears
📍 South Delhi