Finance Coordinator

Finance Coordinator - Accounts Payable, Receivables & Wholesale

Position Summary The Finance Coordinator supports day-to-day finance operations across vendor accounts, service invoices, credit cards, payment processing, receivables, and wholesale customer accounts. The role is responsible for accurate transaction processing, reconciliations, workflow administration, vendor and customer follow-up, and coordination with internal teams to resolve financial discrepancies and maintain complete account records.

Key Responsibilities

Accounts Payable & Vendor Support

- Create tasks for service invoices and route them to the appropriate approvers for timely review and approval.
- Process service invoice entries accurately in the finance system.
- Respond to vendor inquiries and forward relevant communications to the appropriate internal team members.
- Send remittance advice and payment confirmations to vendors after payments are processed.
- Perform vendor account reconciliations and investigate discrepancies to support account accuracy.
- Manage the finance@ mailbox by addressing incoming items and organizing completed correspondence into designated folders.
- Assist with inventory vendor invoices and purchase order related tasks when support is required by team members or fill in for when they are on leave

Receivables & Wholesale Account Support
- Apply payment receipts accurately in the system for wholesale accounts.
- Review and correct receivable entries and ensure transactions are posted appropriately to wholesale accounts.
- Update the financial status of all wholesale tasks.
- Follow up on outstanding payments and address discrepancies, variances, and chargebacks from wholesale customers.
- Maintain wholesale customer account numbers, contact lists,



and portal access information.
- Manage customer portals associated with wholesale accounts.
- Liaise with the Sales team on financial matters relating to wholesale customers.

Credit Card Administration & Month-End Support
- Create monthly Wrike tasks for all company credit cards and distribute them to the respective cardholders.
- Obtain transaction confirmations from cardholders and ensure required manager approvals are secured.
- Enter all company credit card transactions into SAP.
- Prepare monthly credit card summaries for BMO US, BMO CAD, and AMEX.
- Reconcile designated vendor and general ledger accounts, including V000061 vs. 112430-000-00, V002421 vs. 112430-000-01, and V002031 vs. 112430-001-01.
- Prepare shrinkage working files and post related CAD and USD entries.
- Prepare Head Office Miscellaneous and Web Advertisement Expenses schedule files.
- Complete monthly reconciliations for Grosnor, Orkin, and vendors paid by company credit card.

Core Capabilities Demonstrated by the Role
- Accurate transaction processing and account reconciliation.
- Accounts payable and accounts receivable administration.
- Credit card transaction processing and monthly reconciliation support.
- Vendor and wholesale customer communication and issue resolution.
- Financial workflow and task management using Wrike.
- Financial transaction entry and record maintenance in SAP.
- Cross-functional coordination with Finance, Sales, cardholders, managers, vendors, and customers.
- Organized management of shared mailboxes, customer portals, approvals, and supporting documentation.

Note: Qualifications, education, years of experience, reporting line, location, and employment terms were not specified in the source document and should be added based on company requirements.

📌 Senior Accounts Executive- Canadian Company (Pune)
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📍 Pune