Key Rules &

- Responsibilities

- Purchase Requisition

- Receive approved Material Purchase Requisition (MPR/PR) from project/site teams.

- Verify quantity, specifications, required delivery date and project allocation.

- No purchase should be made without proper approval.

- Vendor Selection

- Identify and maintain approved vendors.

- Obtain quotations from multiple suppliers wherever practical.

- Compare price, quality, credit period, delivery time and warranty.

- Conduct vendor evaluation periodically.

- Quotation &
- Rate Comparison

- Prepare a Comparative Statement (CS) for major purchases.

- Clearly mention basic rate, GST, freight, unloading, discounts and other charges.

- Ensure the comparison is on a like-for-like basis.

- Negotiation

- Negotiate rates, payment terms, credit period, delivery schedule and other commercial conditions.

- Obtain management approval for purchases exceeding the delegated authority.

- Purchase Order

- Issue PO only after obtaining the required approval.

- PO should clearly specify:

- Material description/specification

- Quantity

- Rate

- GST

- Delivery location

- Payment terms

- Delivery schedule

- Quality requirements

- Penalty/other applicable conditions

- Project Cost Control

- Purchases must be mapped to the correct project/cost centre.

- Monitor purchase rates against the approved project budget.

- Avoid unnecessary purchases, excess quantities and duplicate orders.

- Track material consumption and major price variations.

- Site &

- Stores Coordination

- Coordinate with Site Engineers, Project Managers and Stores.

- Confirm material requirements before placing orders.

- Ensure timely delivery to avoid project delays.

- Verify that received materials match the PO.

- Goods Receipt &

- Documentation

- Ensure GRN/Material Receipt is prepared for materials received.





- Match:PO → Delivery Challan → GRN → Supplier Invoice

- Immediately report shortages, damages or quality discrepancies.

- Invoice Verification

- Verify supplier invoices before forwarding them to Accounts.

- Check quantity, rate, GST, PO reference and supporting documents.

- Avoid duplicate invoices and duplicate payments.

- GST &

- Tax Compliance

- Ensure supplier GSTIN and invoice details are correct.

- Check applicable GST rate and tax treatment.

- Coordinate with Accounts for ITC eligibility and reconciliation.

- Ensure TDS applicability is identified before payment wherever applicable.

- Vendor Payment Coordination

- Follow agreed payment terms.

- Do not recommend early/ad-hoc payments without proper approval.

- Coordinate with Accounts regarding supplier outstanding and payment status.

- Purchase RecordsMaintain proper records of:

- Purchase Requisitions

- Quotations

- Comparative Statements

- Approvals

- Purchase Orders

- Delivery Challans

- GRNs

- Supplier Invoices

- Debit/Credit Notes

- Vendor agreements

- Material Quality

- Ensure materials meet project specifications.

- For technical materials, obtain approval from the Project/Engineering team before procurement.

- Do not compromise quality solely for a lower price.

- Conflict of Interest

- Purchase personnel must not have undisclosed financial interests with suppliers.

- No personal benefits, commissions or gifts should influence supplier selection.

- Vendor selection must be based on documented commercial and technical criteria.

- Emergency Purchase

- Emergency purchases should be made only when genuinely required to prevent project disruption.

- Obtain appropriate post-facto/advance approval as per company policy.

- Maintain documentation explaining the emergency requirement.

Pay: ₹35,000.00 - ₹40,000.00 per month

Perks

- Health insurance

- Provident Fund

Work Location: In person

📌 Purchase Officer (Coimbatore)
🏢 CINCO Realtors
📍 Coimbatore