This role is for one of Weekday’s clients

Min Experience: 2+ years
Location: Bengaluru, Karnataka, India
JobType: full-time

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The ideal candidate will be responsible for managing executive schedules, coordinating meetings, handling travel arrangements, and ensuring that day-to-day priorities are organized and executed efficiently.

The role requires excellent communication, robust time-management skills, discretion, and the ability to manage multiple priorities in a quick-paced environment. The Executive Assistant will act as a key point of coordination between the executive, internal teams, clients, partners, and external stakeholders.

Requirements

Experience

2 – 4 years of relevant experience as an Executive Assistant, Personal Assistant, Management Assistant, or in a similar administrative coordination role.

Must-Have Skills

Executive Calendar Management




Manage and maintain the executive's daily, weekly, and monthly calendar.
Prioritize appointments and ensure schedules are aligned with business priorities.
Coordinate internal and external meetings while managing conflicting commitments.
Proactively identify scheduling requirements, changes, and potential conflicts.
Maintain accurate records of appointments, deadlines, and key events.

Meeting Scheduling & Coordination
Schedule and coordinate meetings across multiple stakeholders and time zones.
Prepare meeting agendas, briefing documents, presentations, and other required materials.
Send meeting invitations, track confirmations, and coordinate meeting logistics.
Ensure executives are adequately prepared with relevant information before important meetings.
Record and track action items, follow-ups, and commitments arising from meetings.

Travel Management
Plan and coordinate domestic and international busines

📌 Executive Assistant Bengaluru (India)
🏢 Weekday AI
📍 India