Role & responsibilities

1. Export Documentation

- Prepare Commercial Invoice and Packing List for every export shipment, ensuring accuracy of quantity, value, HS code, and buyer details
- Prepare and process Certificate of Origin (COO)
- Maintain shipment-wise document records (Invoice, Packing List, COO, B/L, etc.) for audit and reference

2. Coordination with Transporter / Freight Forwarder / CHA

- Coordinate with transporters for timely pickup and delivery of cargo to port/warehouse
- Liaise with freight forwarders for booking, shipping schedules, and container availability
- Coordinate with Customs House Agent (CHA) for customs clearance, shipping bill filing, and resolving any documentation queries
- Track shipment status and proactively update internal stakeholders

3. Internal Coordination

- Coordinate with the Accounts team for invoicing, payment terms, and export incentive/documentation requirements (e.g., BRC, GST-related export docs)
- Coordinate with the Dispatch team to align production/stock readiness with shipment schedules
- Follow up on Purchase Order (PO) related issues and resolve discrepancies between PO, invoice, and dispatch

4. General

- Ensure compliance with export regulations (DGFT, Customs, FEMA as applicable)
- Maintain MIS/trackers for shipment status, pending documentation, and follow-ups
- Handle ad-hoc coordination and problem-solving related to shipments in transit

Key Deliverables

- Commercial Invoice,



Packing List and COO prepared correctly and on time for every export shipment
- Complete shipment-wise document files (Invoice, Packing List, COO, B/L, etc.) maintained and audit-ready
- Timely cargo pickup, booking, customs clearance and shipping bill filing for each shipment
- PO, invoice and dispatch details matched, with any differences flagged and followed up
- Export incentive and realization documents (BRC, GST-related export docs) provided to Accounts on time
- Up-to-date MIS / shipment trackers with status of shipments, pending documents and follow-ups
- Regular shipment status updates to the team
- Work done as per DGFT, Customs and FEMA guidelines, with guidance from seniors

Required Qualifications & Skills

- Graduate in any stream
- Basic knowledge of MS Excel and MS Word (typing, simple tables, data entry)
- Basic understanding of export documents (Invoice, Packing List, COO, B/L) is an advantage, not mandatory
- Willingness to learn export procedures; training will be given on the job
- Careful and accurate in documentation work
- Valuable follow-up and coordination skills, with a responsible attitude
- Able to communicate in Hindi and basic English

Experience 0-2 years of experience. Freshers with a good learning attitude can apply. Prior experience in export documentation, dispatch or logistics coordination is an advantage but not required.

📌 Export Documentation Assistant (Bhiwadi)
🏢 Orient Cables
📍 Bhiwadi