- EA to CEO

Company: SkyyRider Electric Pvt. Ltd.

Position: Executive Assistant to CEO

Department: CEO Office / Management

Reporting To: Chief Executive Officer

Location: Bhubaneswar, Odisha

Employment Type: Full-Time

About the Role

We are looking for a highly organized, proactive, and professional Executive Assistant to the CEO who can provide high-level administrative, coordination, and operational support to the CEO.

The candidate will act as a key coordination point between the CEO, department heads, employees, clients, business partners, and other stakeholders while ensuring timely follow-ups and smooth execution of assigned tasks.

Key Responsibilities

1. CEO Support

- Manage the CEO's calendar, appointments, meetings, calls, and daily schedule.
- Prioritize meetings, tasks, and important commitments.
- Prepare daily/weekly schedules and reminders for the CEO.
- Handle confidential information and documents with complete discretion.

2. Meeting & Coordination

- Schedule internal and external meetings on behalf of the CEO.
- Prepare meeting agendas, presentations, reports, and briefing documents.
- Record Minutes of Meetings (MOM) and maintain action trackers.
- Follow up with concerned departments on pending action items.

3. Cross-Functional Coordination

- Coordinate with HR, Sales, Service, Operations, Finance, and other departments.
- Communicate CEO instructions clearly to concerned team members.
- Monitor task progress and provide regular updates to the CEO.
- Escalate delays, critical issues, and pending matters when required.

4. Business & MIS Support





- Prepare reports, MIS, presentations, Excel trackers, and business updates.
- Collect and organize information required by the CEO for decision-making.
- Track important projects, deadlines, targets, and deliverables.
- Conduct basic research and prepare summaries as assigned.

5. Communication & Correspondence

- Draft skilled emails, letters, notices, and official communications.
- Manage important incoming and outgoing communication.
- Coordinate with clients, vendors, business partners, and senior stakeholders.
- Maintain professional communication on behalf of the CEO when required.

6. Travel & Event Management

- Coordinate domestic and international travel arrangements.
- Manage flight, hotel, transportation, and itinerary requirements.
- Organize meetings, conferences, corporate events, and official visits.

7. Administrative Support

- Maintain important records, documents, contacts, and confidential files.
- Assist with expense statements, bills, approvals, and reimbursements.
- Handle other special assignments and administrative responsibilities given by the CEO.

Required Skills & Qualifications




- Bachelor's degree in any discipline; MBA/PG qualification will be an advantage.
- 2–6 years of experience as an Executive Assistant, Personal Assistant, Executive Secretary, or similar role.
- Excellent verbal and written communication skills.
- Strong knowledge of MS Office – Word, Excel, PowerPoint, Outlook and Google Workspace.
- Excellent coordination, follow-up, and organizational skills.
- Strong attention to detail and time-management ability.
- Ability to manage multiple priorities in a fast-paced environment.
- Professional personality with strong interpersonal and stakeholder-management skills.
- High level of confidentiality, integrity, and discretion.
- Proactive approach with the ability to work independently.

Key Competencies
- Executive & Calendar Management
- Communication Skills
- Stakeholder Management
- Coordination & Follow-up
- MS Excel & MIS
- Presentation Skills
- Time Management
- Problem Solving
- Confidentiality
- Multitasking
- Professionalism
- Decision Support

Preferred Experience Experience in Automobile / EV / Manufacturing / Start-up / Corporate Office environments will be an added advantage.

Key Performance Areas (KPIs)

- Timely completion and follow-up of CEO-assigned tasks.
- Accuracy of schedules, reports, presentations, and documentation.
- Effective coordination between the CEO's office and departments.
- Timely closure of action items from meetings.
- Efficient management of CEO's calendar and commitments.
- Confidential and professional handling of sensitive information.

📌 EA to CEO (Bhubaneswar)
🏢 Skyy Rider Electric
📍 Bhubaneswar