:

Role- Team Member - Company Secretary Dept.

Reporting to- HOD Company Secretary

Role & responsibilities

1. Secretarial, Corporate Governance & Board Support

- Assist in planning and conducting Board, Committee and Shareholders' Meetings.
- Draft notices, agenda papers, resolutions, minutes and Action Taken Reports (ATRs).
- Ensure compliance with Companies Act, 2013, Secretarial Standards (SS-1 & SS-2) and Corporate Governance requirements.
- Maintain statutory registers, records, minutes books and other secretarial documents.
- Support Board and Committee related compliance reporting and governance activities.

2. Regulatory, Listing & Statutory Compliance

- Assist in ensuring compliance with Companies Act, SEBI Regulations, RBI/NHB guidelines and other applicable laws.
- Prepare and file statutory returns, forms, disclosures and stock exchange intimations within prescribed timelines.
- Monitor compliance calendars and regulatory updates.
- Support compliance relating to NCDs, Commercial Papers, Debenture Trustees and other debt securities.

3. Investor Services, Dividend & IEPF Management

- Coordinate shareholder and investor communications in consultation with RTA.
- Handle investor requests, grievances and shareholder correspondence.
- Assist in dividend processing, reconciliation and IEPF-related activities.
- Ensure timely updation of investor-related disclosures and website content.

4. CSR,



Audit & Subsidiary Compliance Support

- Assist in CSR project documentation, monitoring, reporting and compliance.
- Coordinate Secretarial Audit, Internal Audit and regulatory inspection requirements.
- Track audit observations and ensure timely closure of action points.
- Provide secretarial and compliance support for subsidiary/group companies, including Board Meetings and statutory filings.

5. Regulatory Coordination & Stakeholder Management

- Liaise with MCA, ROC, Stock Exchanges, Depositories, Debenture Trustees, Auditors, RTAs and other regulatory/intermediary agencies.
- Coordinate with internal departments for timely collection of information, approvals and compliance submissions.
- Assist in implementation of corporate actions, restructuring initiatives and special secretarial assignments.
- Provide support in regulatory inspections, due diligence exercises and governance-related projects.

6. Subsidiary Management

- Assist in planning and conducting Board, Committee and Shareholders' Meetings.
- Ensure Companies Act Compliances
- Facilitate Share Transfer/ Demat conversion etc.

Preferred candidate profile Qualifications & Experience:

Educational Qualification: Any graduate, Qualified Company Secretary (ACS).

Experience: 1 - 2 Years of experience

Skillsets: Solid understanding of Corporate and Secretarial Laws.

📌 Company Secretary (Mumbai)
🏢 GIC Housing Finance
📍 Mumbai