Business Operations Executive & Assistant to the Managing Director

Strategic Operations • Business Coordination • Executive Support

Job Location Options: Calcutta (Kolkata), Bangalore, Bombay

Employment: Full-time | In-office

Experience: Preferably 3 to 6 years; Exceptional candidates with less experience may also be considered

About Inspira Software Services

Inspira Software Services Pvt. Ltd. is an established enterprise software company headquartered in Calcutta. We develop and deliver CRM, ERP, Project Management and other business software solutions for organisations in India and overseas.

We operate in a fast-moving, technology-driven environment and continuously adopt modern software, automation and emerging technologies to improve the way we develop products, serve customers and run our business.

As Inspira expands its products, markets and operations across India and internationally, we are looking for an intelligent, dynamic and capable person to work closely with the Managing Director in a high-trust business coordination, strategic operations and executive support role.

This is an opportunity to work at the intersection of business, technology and executive leadership, while gaining direct exposure to how a growing technology company is managed and developed.

Role Summary

This is a multidimensional role combining Business Coordination, Strategic Operations and Executive Support to the Managing Director.

The role includes significant responsibilities normally associated with an Executive Personal Assistant (EPA), together with broader business coordination and operational responsibilities.

The successful candidate will work closely with the Managing Director, helping coordinate business activities, meetings, projects, communications and travel, while also providing selected personal support where required.

The role requires someone who can understand priorities, learn quickly, anticipate requirements, coordinate with different people and take ownership of matters without constant supervision.

As the Company operates in a rapidly evolving technology environment, the candidate should be comfortable working with modern digital tools and willing to learn recent technologies and business processes.

Prior technical or AI expertise is not required.

A Close Professional Partnership

This role requires a level of trust, alignment and flexibility beyond that normally expected of a conventional Executive Assistant.

The successful candidate will be expected to work like the Director's close business associate, understanding what requires attention, anticipating requirements, coordinating with others and ensuring that important matters continue to move forward.

The role also requires the maturity and confidence to take ownership of matters independently when circumstances demand, including coordinating people, following up on decisions and keeping activities moving when the Director is engaged elsewhere.

This requires exceptional flexibility, adaptability, discretion and judgement. The successful candidate should be comfortable moving between business coordination, executive support, travel, meetings, problem-solving and selected personal responsibilities, depending on what the situation requires.

The objective is not merely to assist the Director, but to become a trusted extension of his working capacity.

Key Responsibilities

Business Coordination & Strategic Operations

- Coordinate with internal teams, clients, business associates and external partners on matters assigned by the Director.
- Follow up on important business activities, decisions and commitments.
- Track action points from meetings and ensure timely follow-up.
- Prepare reports, presentations, meeting briefs and management information.
- Assist with business projects,



operational initiatives and special assignments.
- Collect, organise and present information required by the Director for decision-making.
- Maintain effective communication between the Director and different departments and offices.

Executive Support to the Managing Director The role includes substantial Executive Personal Assistant responsibilities:

- Manage and organise the Director's calendar, appointments, meetings and commitments.
- Coordinate meetings and ensure that required information and documents are available.
- Prepare meeting briefs, agendas, presentations and supporting material.
- Handle executive correspondence and communications as required.
- Maintain organised records of important communications, commitments and follow-ups.
- Coordinate with other Executive/Personal Assistants and Operations Executives to ensure continuity of support.
- Anticipate the Director's requirements and provide proactive assistance.
- Handle confidential business information with complete discretion.
- Assist the Director during meetings, business events and other professional engagements.

The role may involve approximately 2-3 business trips per month, typically lasting 3-5 days. All the responsibilities mentioned require complete confidentiality, discretion and professionalism.

Optional Financial Market Support

Candidates with an interest in financial markets may also assist in monitoring stock and Options price movements and preparing briefs relating to the Director's financial and investment interests.

This is not mandatory and can be learned after joining.

Desired Candidate Profile

We are looking for a dynamic, intelligent and emotionally mature person who can work confidently and discreetly in close coordination with senior leadership.

Professional & Communication Skills

- Confident, articulate, well-groomed and comfortable interacting with senior executives, clients and business associates
- Excellent spoken and written English; good command of Hindi
- Able to represent the Director professionally when required

Organisation & Execution

- Strong coordination, multitasking, follow-up and time-management skills
- Able to manage changing priorities and work independently
- Proactive in identifying what needs attention and taking appropriate action
- Comfortable with frequent travel and demanding schedules

Mental Agility & Learning Ability

- Quick to understand new subjects, processes and business situations
- Curious, adaptable and willing to continuously learn
- Comfortable working with modern digital tools and learning new software
- An interest in technology, automation and emerging developments such as AI will be an advantage

Trust & Emotional Intelligence

- Emotionally mature, calm under pressure and tactful
- Able to develop a strong and trusting professional relationship with the Director
- High level of integrity, discretion and confidentiality
- Comfortable handling both business responsibilities and selected personal matters with equal professionalism

Experience 2 - 5 years of relevant experience will be preferred in Business Coordination, Business Operations, Executive/Personal Assistance, Administration, Client Coordination, Business Development Support, Sales Coordination, E-commerce Operations or Project Coordination.

Talented and dynamic candidates with 02 years of experience may also be considered if they demonstrate exceptional aptitude, maturity,



communication skills, learning ability and potential to grow into a high-trust executive support role.

Candidates with greater experience may also be considered if their profile and capabilities are particularly well suited to the role.

Minimum Requirements

- Bachelor's degree in any discipline
- Excellent spoken and written English
- Good command of Hindi
- Proficiency in MS Office and Google Workspace
- Strong organisational and coordination skills
- Willingness and readiness for frequent national travel
- High level of integrity, discretion and self-motivation
- Willingness to work full-time from the office

What We Offer

- 3.5 - 7 LPA, depending on experience, capabilities and suitability
- Exceptional candidates may be offered higher compensation
- Performance-based incentives and special allowances
- Full reimbursement of official travel and accommodation expenses
- HRA, transport and mobile support where applicable
- Structured mentoring and training for suitable candidates
- Direct exposure to senior-level business operations and decision-making
- Opportunity for extensive national travel
- Long-term professional growth under the direct mentorship of the Managing Director

Significant Aspects of the Role

- This is a full-time, in-office position.
- The position involves close and regular interaction with the Managing Director.
- Frequent national travel is an integral part of the role.
- You may be required to accompany the Director during official business travel.
- You will work closely with other Executive/Personal Assistants and Operations Executives.
- Professional conduct, discretion and situational awareness are expected during business travel and official engagements.
- The position involves access to confidential business information and may include selected personal responsibilities of the Director.
- This role requires considerable flexibility and the ability to respond effectively when priorities or circumstances change.

Career Opportunity For the right candidate, this role can develop substantially beyond the initial designation. You will gain direct exposure to business leadership, strategic initiatives, client interactions, operational decision-making, emerging technologies and the Company's transition toward an AI-native operating model.

The long-term objective is to develop the successful candidate into a trusted Executive Associate capable of independently coordinating a broad range of business, operational and executive responsibilities, while working effectively alongside both human teams and AI systems.

This is intended as a meaningful long-term professional opportunity, rather than a conventional short-term administrative position.

How to Apply

Please submit:

1. A detailed CV
2. An active mobile/WhatsApp number
3. A recent professional photograph
4. A personalised cover letter explaining:

- Your career aspirations
- Why you are interested in this role
- Why you believe you would be suitable for close executive support and business coordination
- Your willingness to travel for official works.

You may email your resume with photograph and cover letter to - [email protected] Alternatively, applications may be submitted through the Naukri job portal.

Application Questionnaire:

All candidates applying for this position are required to complete the Application Questionnaire and provide their answers along with their application.

Candidates are expected to answer the questions independently and in their own words. The use of AI tools for drafting or generating answers is discouraged, as authenticity, clarity of thought, reasoning ability and self-expression are important considerations in the selection process.

Website: www.inspirasw.in

WhatsApp / Call: 75968 00291

📌 Business Operations Executive & Assistant To the Managing Director (Bengaluru)
🏢 Inspira Software Services
📍 Bengaluru