Location: Kolkata, West Bengal (On-site / Bangur Avenue + Travel)

Company: Grue & Bleen Technologies Pvt. Ltd.

Employment Type: Full time

Organizational Context

Grue & Bleen Technologies Pvt. Ltd. provides enterprise IT staffing solutions, technology recruitment drives, and infrastructure managed services. We collaborate with corporate clients and tech organizations across India to streamline talent acquisition and manage technology ecosystems.

Position Summary

We are hiring a versatile Special Assistant to the Director to drive operational momentum, support client outreach, and manage high-priority executive workflows. This position combines strategic administrative support with active involvement in enterprise business development, client communications, and on-site event coordination.

Core Responsibilities

1. Strategic Business Support & Client Engagement

- Deal Pipeline Tracking: Maintain and track prospective client interactions, enterprise leads, and active staffing accounts in our CRM system.
- Pitch Deck & Proposal Creation: Help craft customized commercial proposals, client presentation decks, and service contracts for prospective corporate accounts.
- Client Relationship Coordination: Act as a reliable point of contact for external partners—managing meeting recaps, organizing follow-up calls, and tracking deal progress.
- Market Account Intelligence: Conduct research on target enterprise accounts, corporate decision-makers (CTOs, HR Heads), and regional market demands prior to sales discussions.

2. Field Operations & Travel Management

- Outstation Drive Leadership: Travel with leadership to execute on-site recruitment drives, client discovery meetings, and partner discussions in major centers (e.g., Kolkata, Hyderabad).
- On-Site Logistics Control: Manage event setups, coordinate candidate workflows during physical hiring drives, and address operational hurdles in real time.




- End-to-End Itinerary Planning: Book flights, hotels, and local transit while maintaining detailed travel logs and expense records.

3. Executive Coordination & Workflow Management

- Schedule & Communications Triage: Filter incoming correspondence, prioritize critical tasks, and maintain the Director’s daily operational agenda.
- Meeting Documentation: Compile pre-meeting briefs, record detailed Action Items/MoM, and ensure cross-functional teams deliver on commitments.
- Corporate Documentation: Prepare formal business correspondence, offer documentation, and client contracts while maintaining strict confidentiality.

Candidate Profile

- Professional Experience: 2–5 years of background in Business Operations, Executive Coordination, Client Relations, or Account Management (IT/recruitment sector experience is an asset).
- Communication Skills: Articulate, professional, and confident written and verbal English communication.
- Travel Flexibility: Willingness to undertake domestic business travel (20–30% of the month) for client engagement and recruitment events.
- Technical Skills: Strong command of Google Workspace (Calendar, Docs, Sheets, Slides, Gmail) and MS Office tools.
- Key Traits: High autonomy, keen attention to detail, proactive problem-solving ability, and complete discretion.

Benefits & Compensation

- Base Salary: Market-competitive fixed compensation package based on background.
- Performance Bonuses: Lucrative, performance-linked bonus model for supporting closed client accounts and new contracts.
- Travel Coverage: All outstation travel, stay, and daily allowances fully covered.
- Career Development: Fast-track progression toward Business Operations Manager or Strategic Account Lead roles.

Application Process Send your CV along with a short summary of your background to [email protected] using the subject line "Special Assistant Application - [Your Name]" .

📌 Business Operations & Executive Coordinator (Kolkata Metropolitan Area)
🏢 Grue u0026 Bleen Technologies Private
📍 Kolkata Metropolitan Area