1.

Invoice

Booking

- Prepare and book invoices accurately in Tally/ERP after verifying Work Orders, quantities, rates, taxes, and supporting documents.

- Ensure proper GST, HSN/SAC, customer ledger, and accounting classification.

- Maintain complete invoice records and supporting documentation.

2.

Billing Query

Resolution

- Handle and resolve billing queries, discrepancies, and invoice rejections raised by clients.

- Coordinate with Accounts, Sales, Project, Stores, and Dispatch teams for required clarification and documents.

- Ensure timely closure and proper documentation of billing issues.

3.

Work Order

Reconciliation

- Reconcile Work Orders/Purchase Orders with invoices raised, quantities, rates, and billed values.

- Maintain Work Order-wise billing and reconciliation records.

4.

Recent Client Billing

Process

- Coordinate with new clients to understand their billing procedure, documentation requirements, approval process, and submission timelines.

- Establish and document the client-specific billing process in coordination with internal departments.

- Ensure the first invoice is prepared and submitted correctly as per client requirements.

5.

External

Kick-off Meetings

- Attend client/external kick-off meetings to understand billing milestones, commercial terms,



documentation, and invoice submission requirements.

- Record billing-related requirements and action points discussed during the meeting.

- Communicate the agreed billing process to the concerned internal teams.

6.

Invoice

Submission & Tracking

- Submit invoices with complete supporting documents through the required client portal, email, or other approved methods.

- Track invoice acknowledgement, approval, rejection, and payment status.

- Follow up with clients and internal teams for pending invoices and documentation.

7. Reporting & Reconciliation

- Prepare billing, pending invoice, and Work Order reconciliation reports as required.

- Reconcile billing records with Tally/ERP and client records.

- Provide accurate billing information and reports to the reporting manager.

8. Compliance & Internal Control

- Ensure billing is carried out as per approved Work Orders, Company SOPs, and applicable statutory requirements.

- Maintain proper documentation and audit trails for all invoices.

- Ensure accuracy, confidentiality, and timely completion of assigned billing activities.

Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person

📌 Billing Executive (Pune)
🏢 OM SAI FIRE SYSTEM
📍 Pune