Company Description InsuredMine is an AI-powered CRM and System of Action designed specifically for independent insurance agencies, integrating seamlessly with agency management systems (AMS). The platform unifies sales, marketing, customer engagement, automation, and agency intelligence to support the full customer lifecycle from first quote through renewal. InsuredMine focuses on turning existing data into actionable opportunities, using tools like Book IQ, Priority Cards, and real-time performance insights for agency leaders and producers.

AI Voice Agents and workflow automation help teams reduce repetitive work and focus on high-value relationships and opportunities. While agencies retain full ownership of their data, InsuredMine transforms that data into intelligence that drives consistent, measurable action.

Role Description The Administrative Assistant to the Chief Executive Officer is a full-time, on-site role based in Kolkata. This role provides comprehensive executive-level administrative support, including managing calendars, scheduling meetings, coordinating travel, and preparing expense reports.

The Administrative

Assistant will organize and maintain documents, draft and edit correspondence, create presentations, and support meeting preparation and follow-up. The role involves acting as a key communication link between the CEO and internal/external stakeholders, ensuring timely responses, efficient information flow,



and confidentiality of sensitive matters.

The Administrative

Assistant will also assist with special projects, track action items, and help streamline processes to support the CEO’s productivity and the smooth operation of the leadership team.

Qualifications

- Candidates should possess strong Executive Administrative Assistance and Administrative Assistance skills, with experience supporting senior leadership.
- Candidates should possess proficiency in Calendaring, including coordinating complex schedules, meetings, and travel arrangements.
- Candidates should possess experience with Expense Reports and basic financial or administrative documentation.
- Candidates should possess excellent Communication skills, both written and verbal, with the ability to interact professionally at all levels.
- Candidates should possess solid organizational and time-management skills, attention to detail, and the ability to handle multiple priorities.
- Proficiency with productivity tools (e.g., Microsoft Office or Google Workspace) and familiarity with CRM or business platforms is beneficial.
- Previous experience in a fast-paced technology or SaaS environment and supporting C-level executives is an advantage.
- A bachelor’s degree or equivalent professional experience in business, administration, or a related field is preferred.

📌 Administrative Assistant to Chief Executive Officer (Kolkata)
🏢 InsuredMine
📍 Kolkata