Role & responsibilities

Executive & Administrative Support

- Act as an extension of senior management for administrative and coordination matters
- Manage calendars, meetings, site visits, and schedules without reminders
- Take complete ownership of meeting coordination, MOMs, and follow-ups until closure

Follow-ups & Execution

- Track every task, commitment, and deadline given by management
- Follow up persistently with internal teams, vendors, consultants, and clients
- Escalate delays and ensure closure excuses are not acceptable

Communication & Documentation

- Draft, send, and track official emails, letters, MOMs, and documents
- Maintain accurate records, trackers, and documentation repositories
- Ensure senior management is updated proactively, not reactively

Operational & Ad-hoc Work

- Handle any administrative, operational, or coordination task assigned by management
- Support office operations, site coordination, document movement, and urgent requirements
- Be available for time-sensitive tasks beyond standard working hours, when required

Confidentiality & Discipline

- Handle sensitive and confidential information with strict discretion
- Maintain qualified conduct, discipline, and accountability at all times





Mandatory Expectations (Non-Negotiable):

- Willingness to do any kind of work required in the interest of the organization
- Strong follow-up attitude tasks must be closed, not chased endlessly
- Ability to work under pressure, tight timelines, and changing priorities
- Zero attitude, high ownership, and respect for hierarchy
- High availability and flexibility when work demands

Required Skills & Mindset:

- Execution-focused mindset (action > discussion)
- Strong command over email communication and documentation
- Excellent organizational and multitasking skills
- Ability to take instructions once and execute independently
- Mentally resilient, dependable, and solution-oriented

Preferred Qualifications:

- Graduate in any discipline
- Proficiency in MS Excel, Word, Email, and basic trackers
- Prior experience working closely with management preferred

Who Should NOT Apply:

- Candidates looking for fixed, limited, or comfort roles
- Those unwilling to handle follow-ups, pressure, or accountability
- Candidates expecting rigid working hours or narrowly defined responsibilities

📌 Administration Executive (Pune)
🏢 Prompt Info Services
📍 Pune