Accounts Payable Executive / Sr. Executive – Construction & EPC

Department: Finance & Accounts

Reports To: Accounts Manager / Finance Controller

Location: Head Office / Project Site, as assigned

Employment Type: Full-Time

Job Summary

We are looking for an Accounts Payable Executive / Sr. Executive to manage the complete vendor-to-payment cycle for construction and EPC projects. The role will handle subcontractor RA bills, material suppliers, equipment hire, site expenses, vendor reconciliation, statutory deductions and project-wise payable accounting.

Key Responsibilities1. Invoice & Bill Processing

- Verify supplier invoices and subcontractor RA bills against PO, WO, GRN/MRN, measurement sheets and certified quantities.
- Perform three-way matching and verify rates, quantities, taxes and contract terms.
- Record invoices accurately in ERP with correct project, cost centre and cost code.
- Process Service Entry Sheets (SES) and work-completion certificates.

2. Vendor & Subcontractor Accounting
- Process running, final and supplementary bills of subcontractors and labour contractors.
- Track advances, recoveries, retention, security deposits, penalties and back-charges.
- Reconcile vendor ledgers and resolve discrepancies.
- Maintain vendor master data including PAN, GSTIN, bank details and MSME status.
- Complete vendor KYC verification.

3. GST, TDS & Statutory Compliance
- Calculate and deduct applicable TDS and ensure timely compliance and reconciliation.
- Verify GSTIN, GSTR-2B, ITC eligibility, RCM, e-invoice and e-way bill requirements.
- Monitor applicable GST timelines and compliance requirements.




- Track MSME payment timelines.
- Coordinate with HR/compliance teams regarding contractor-related statutory deductions.

4. Payment Management
- Prepare weekly/monthly payment proposals based on due dates, approvals and project requirements.
- Process NEFT/RTGS and bank payments as per the approved authorization matrix.
- Maintain payment documentation and records.
- Track advance adjustments and outstanding debit balances.
- Handle LC/BG-related payment documentation wherever applicable.

5. Project Accounting & Reporting
- Support project-wise cost tracking, accruals and provisions.
- Prepare vendor ageing, outstanding payable, retention, vendor advance and payment forecast reports.
- Prepare TDS/GST-related payable reports.
- Support project cost vs. budget analysis.

6. Audit & Coordination
- Maintain proper documentation for internal, statutory and client audits.
- Ensure compliance with company SOPs and approval processes.
- Coordinate with Site, Purchase, Stores, Contracts/Commercial, Billing and Treasury teams.
- Resolve vendor and bill-related queries.
- Support month-end, quarter-end and year-end closing, including cut-off and GRNI reconciliation.

Required Qualification & Experience




- B.Com / M.Com / BBA – Finance.
- CA Inter / CMA Inter / MBA Finance will be an added advantage.
- 2–6 years of relevant Accounts Payable experience.
- Experience in Construction, Infrastructure, EPC, Real Estate or Manufacturing preferred.
- Hands-on experience in subcontractor billing, retention and advance accounting preferred.

Technical Skills
- Good knowledge of GST, TDS and Income Tax applicable to contractors.
- Experience with ERP/accounting software such as SAP, Oracle, Tally Prime, Microsoft Dynamics or similar.
- Good knowledge of MS Excel, including VLOOKUP/XLOOKUP, Pivot Tables and reconciliations.
- Understanding of EPC project cycle, BOQ, RA Bills, WCC and contract terms.

Key Competencies
- Strong attention to detail and accuracy.
- Good analytical and reconciliation skills.
- Ability to manage multiple projects and deadlines.
- Good communication and coordination skills.
- Solid integrity and confidentiality.
- Ability to coordinate with site and vendor teams.
- Willingness to visit project sites when required.

Key Performance Indicators
- Timely and accurate invoice processing.
- Accuracy of accounting entries and minimum rework.
- Timely vendor payments and statutory compliance.
- Vendor reconciliation completion.
- Timely month-end closing and reporting.
- Timely closure of audit observations.

Compensation & Benefits

As per company policy and experience.

Pay: From ₹45,000.00 per month

Benefits

- Health insurance
- Paid sick time
- Provident Fund

Work Location: In person

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