About the RoleWe are looking for a detail-oriented and responsible Account Executive to manage day-to-day accounting, financial records, hotel collections, purchases, expenses, inventory, and vendor payments.

The candidate will be responsible for maintaining accurate financial records and ensuring that all hotel-related transactions are properly recorded, verified, and reported to management.

Key Responsibilities

- Maintain daily income and expense records.
- Record and monitor daily hotel sales, purchases, and operating expenses.
- Maintain accurate cash, UPI, and bank transaction records.
- Verify and reconcile daily collections received through Cash, UPI, bank transfer, and other payment modes.
- Check all guest payments against bookings, invoices, and outstanding balances.
- Monitor guest accounts and identify paid, partially paid, and pending payments.
- Prepare and share a daily payment status report with the reporting manager.
- Maintain records of vendor bills, payments, outstanding amounts, and payment history.
- Cross-check vendor invoices with purchase records before payment processing.
- Maintain and monitor hotel inventory, including purchases, consumption, stock balance, and shortages.
- Coordinate with the hotel operations and front-office teams for payment verification.
- Reconcile daily cash and digital collections with booking and billing records.
- Identify discrepancies in collections, expenses, purchases, or inventory and report them promptly.
- Maintain proper documentation of invoices, bills, receipts, payment vouchers, and supporting documents.
- Prepare daily, weekly, and monthly accounting reports for management.
- Assist with monthly closing, reconciliation, and audit requirements.

Daily ReportingThe Account Executive will maintain and report:

Guest Payments





- Cash collections
- UPI collections
- Bank transfers
- Advance payments
- Pending/outstanding guest payments

Income & Sales

- Room revenue
- Restaurant/F&B; revenue
- Other hotel income
- Total daily sales

Expenses & Purchases

- Daily expenses
- Purchases
- Vendor payments
- Outstanding vendor bills

Inventory

- Opening stock
- Purchases
- Consumption
- Closing stock
- Stock discrepancies

Reconciliation

- Cash balance
- UPI reconciliation
- Bank reconciliation
- Booking/billing vs. payment verification

Required Skills & Qualifications
- 1–3 years of experience in accounting, hotel accounting, hospitality, or a similar role.
- Working knowledge of Tally / Tally Prime is required.
- Positive knowledge of MS Excel and basic accounting functions.
- Strong understanding of bookkeeping and daily accounting.
- Knowledge of Cash, UPI, and bank reconciliation.
- Experience in guest billing and payment collection will be preferred.
- Experience with vendor payments and inventory records will be an advantage.
- Strong attention to detail and numerical accuracy.
- Good communication and follow-up skills.
- Honest, reliable, and responsible approach toward financial records.

Salary & BenefitsSalary: ₹18,000 – ₹25,000 per month Salary will be based on the candidate's experience, Tally/Excel proficiency, accounting knowledge, and overall suitability for the role.

ReportingReports To: Management / Finance Head / Reporting Manager

Key Performance Expectations

- Accurate and timely daily accounting
- Proper reconciliation of cash, UPI, and bank collections
- Accurate tracking of guest outstanding payments
- Proper vendor payment records
- Updated inventory records
- Timely daily reporting to management
- Quick identification and reporting of financial discrepancies

📌 Account Executive (Patna)
🏢 SHIV SPARV HOSPITALITY PRIVATE
📍 Patna