Location: Faridabad, Haryana

Department: Finance & International Trade Operations

Employment Type: Full-Time

Experience: 25 Years

Industry: International Trading / Import & Export / Commodity Trading

About the Role

We are looking for a detail-oriented and experienced Account Executive who can independently manage accounting, taxation, invoicing, and finance-related activities across multiple international locations.

The ideal candidate should have practical knowledge of Indian accounting, GST, taxation, bookkeeping, import-export documentation, international invoicing, logistics documentation, and foreign currency transactions. Experience in commodity trading or an international trading company will be an advantage.

Key Responsibilities

1. Accounting & Bookkeeping

- Maintain day-to-day accounting and bookkeeping for multiple companies/entities.
- Record sales, purchases, expenses, receipts, payments, bank transactions and journal entries.
- Maintain accounts payable and accounts receivable.
- Perform regular bank and ledger reconciliations.
- Track customer and supplier outstanding balances.
- Coordinate with auditors, consultants and external accountants whenever required.

2. GST & Indian Taxation

- Manage GST accounting, invoicing and documentation.
- Prepare and coordinate GST returns and reconciliations.
- Ensure proper recording of input and output GST.
- Handle TDS-related accounting and documentation.
- Support income-tax compliance and audit requirements.
- Maintain proper tax records and supporting documentation.
- Coordinate with CA/tax consultants for statutory compliance.

3. International Accounts

- Maintain accounting records for multiple international entities and locations.
- Book keeping.
- Handle invoicing and transactions involving India, UAE, Ghana, Mali,



Singapore and other international locations.
- Co-ordinate with International CA

4. Invoicing & Commercial Documentation

- Prepare sales invoices, purchase invoices, proforma invoices and commercial invoices.
- Verify invoice details against Purchase Orders, contracts and delivery documents.
- Maintain proper documentation for customer and supplier transactions.
- Follow up for payments and maintain receivable ageing.
- Coordinate with sales and operations teams for billing and collections.

5. Import & Export Documentation

- Handle and maintain documentation related to international trade transactions.

- Coordinate documentation for

- Commercial Invoice

- Proforma Invoice

- Packing List

- Bill of Lading

- Certificate of Origin

- Shipping documents

- Insurance documents

- Purchase Orders
- Letter of Credit / payment documents

- Customs and clearance documentation
- Coordinate with freight forwarders, shipping lines, CHA/customs agents, suppliers and customers.
- Ensure financial and commercial documents are properly aligned with shipment and customs requirements.

6. Logistics & Trade Coordination

- Coordinate with the logistics team for import/export shipments.
- Track shipment-related documentation and payment requirements.
- Verify freight, customs, insurance and other logistics-related invoices.
- Maintain shipment-wise costing and documentation.




- Assist in calculating landed cost, FOB/CIF values and shipment profitability.

Required Skills
- Strong knowledge of Tally / ERP / accounting software and MS Excel.
- Good understanding of GST, TDS and Indian taxation.
- Practical knowledge of bookkeeping and financial accounting.
- Understanding of Import & Export accounting and documentation.
- Knowledge of international trade transactions and foreign currency accounting.
- Positive understanding of invoices, purchase orders, contracts and shipping documents.
- Strong reconciliation and analytical skills.
- Excellent attention to detail.
- Ability to manage multiple entities, transactions and deadlines simultaneously.
- Good written and verbal communication skills.
- Ability to coordinate with international teams, suppliers, customers and logistics partners.

Preferred Qualifications
- B.Com / M.Com / CA Inter / CMA Inter or equivalent qualification.
- 25 years of relevant experience in accounting, finance, import-export or international trading.
- Experience in commodity trading, international trading, logistics or export-import companies will be preferred.
- Experience working with UAE/GCC or African entities will be an added advantage.

Candidate Profile We are looking for someone who is:
- Highly organised and responsible.
- Comfortable handling multiple companies and international transactions.
- Strong with numbers and documentation.
- Proactive in identifying accounting and documentation discrepancies.
- Capable of working independently with minimum supervision.
- Comfortable coordinating across India and international offices.
- Willing to take ownership of finance and trade documentation processes.

📌 Account Executive (Faridabad)
🏢 Madhava Solutions
📍 Faridabad