Role Title: Administrative and Tenders Officer / Office Administrator
Objective: Manage daily office workflows, handle core accounting tasks, and independently oversee the company's e-tendering and procurement

Key Responsibilities
Office Administration
Oversee day-to-day office operations, facilities, and front-desk activities.
Manage correspondence, phone calls, emails, and visitor inquiries.
Maintain office inventory, track and order supplies, and coordinate equipment maintenance.
Schedule meetings, manage executive calendars, and arrange travel logistics.
Accounting & Bookkeeping
Record daily financial transactions, manage accounts payable/receivable, and process vendor invoices.
Handle bank reconciliations, expense tracking, and cash-flow reports.
Maintain compliance for tax filings, such as GST invoices or local statutory requirements, using accounting software.
Prepare financial statements, budget summaries, and audit-ready documentation.
Tendering & Procurement Process
Monitor and manage e-tendering portals, Government e-Marketplace (GeM) platforms, or private bid listings.
Prepare technical and financial bid documents,



ensuring absolute precision and adherence to strict submission deadlines.
Conduct comparative market analysis, price justifications, and vendor negotiations.
Handle live Reverse Auctions (RA), track purchase orders, and monitor service-level agreements (SLAs) upon winning bids.

Requirements & Qualifications
Education: Bachelor’s degree in Commerce, Business Administration, or a related field (B.Com, BBA, or equivalent).
Experience: 2 to 5 years of proven experience blending office administration, basic accounting, and direct tender or procurement handling. [1, 2]
Software Skills: Proficiency in accounting packages (such as Tally, QuickBooks, or Xero) and advanced Microsoft Excel (VLOOKUP, Pivot Tables). [1, 2]
Technical Competency: Hands-on experience with e-tender portals/GeM and Digital Signature Certificate (DSC) management. [1]
Soft Skills: High attention to detail, strict time-management under pressure, and solid written and verbal communication. [1, 2]

If you're tailoring this for a specific role, let me know:
Is the focus more heavily weighted toward accounting or government tendering (like GeM)

📌 Office Administration New Delhi
🏢 All Hydraulic Services
📍 New Delhi