Role : Executive Assistant (EA) to Senior VP
Function: Operations / Management Coordination / Proposals / Content
Reporting To: Senior Vice President / Management Team

Role Overview We are looking for a highly organized, proactive and dependable Executive Assistant (EA) to the Senior VP who will work closely with the Senior Vice President and Management Team and act as a central coordination point across multiple organizational functions.

The role is a combination of Executive Assistance, Operations Coordination, Content Development, RFP/Tender Preparation, Accounts Support and Management Coordination .
The ideal candidate should be someone who enjoys keeping track of multiple activities simultaneously, follows up relentlessly until closure, maintains accurate trackers and documentation, and can provide Management with a transparent overview of the status of ongoing assignments at any point in time.

Key Responsibilities
Executive Assistance & Task Tracking
Maintain comprehensive trackers for tasks allocated by the Senior VP and Management Team.




Regularly follow up with concerned team members regarding pending tasks, deadlines and deliverables.
Ensure timely closure of assignments and escalate delays or bottlenecks wherever required. Maintain the Senior VP's calendar and coordinate meetings, calls, reviews and appointments.
Prepare meeting agendas, notes, action points and follow-up trackers wherever required.
Maintain an updated overview of significant activities, priorities and deadlines across teams.
Team Coordination & Management Support
Act as a coordination bridge between the Senior VP / Management Team and various functional teams.
Remain continuously updated regarding major ongoing assignments, responsibilities, deadlines and pending matters of the team.
Obtain periodic updates from team members and consolidate them for Management review.
Facilitate cross-functional coordination wherever an assignment requires inputs from multiple depar

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