Overview

About the Role & Team

IDC's India is looking for the Events Project Specialist based in Mumbai that will play a central role in the end-to-end planning, coordination, and delivery of IDC’s regional events in APAC & META regions. This role ensures that all project milestones, vendor activities including sponsors engagements, budgets, and logistics are efficiently scoped and managed to deliver seamless, high-quality event experience. The candidate should be organized, detail-oriented, and skilled at managing multiple stakeholders, timelines, and priorities in a fast-paced setting. The Project Specialist will also be responsible for liaising with event partners on a regular basis in relation to the event, ensuring all deliverables are received and actioned in a timely manner

What You’ll Do

• Support the overall project lifecycle for multiple events from planning to post-event evaluation.

• Develop and manage detailed project timelines, task trackers, and deliverable schedules.

• Coordinate with internal stakeholders (content, marketing, operations, design, and sales)



to ensure alignment and timely execution.

• Vendor & Logistics Management

• Identify, evaluate, and liaise with vendors for event production, branding, AV, logistics, and hospitality

• Build and maintain solid relationships with event sponsors, ensuring their objectives are understood and delivered on throughout the event lifecycle

• Ensure procurement compliance by obtaining and comparing multiple vendor quotes

• Oversee vendor deliverables, quality control, and in office execution.

• Cross-Functional Collaboration

• Serve as the central point of coordination among global and regional teams.

• Support content and production teams in managing session schedules, speaker logistics, and onsite requirements.

• Collaborate with marketing for attendee communications and event branding requirements.

• Event Operations & Execution

• Support on-site execution, ensuring smooth setup, reg

📌 Event Project Specialist Bengaluru
🏢 IDC Research
📍 Bengaluru