A Purchase Officer in a manufacturing company is responsible for buying materials, machines, tools, and services required for production and office operations at the right price, quality, and time.
Main Job Responsibilities
Procurement / Purchasing
Purchase raw materials, consumables, spare parts, tools, and equipment
Compare quotations from different vendors
Negotiate price, payment terms, and delivery schedules
Create and process Purchase Orders (PO)
Vendor Management
Identify and develop current suppliers
Maintain valuable relationships with vendors
Evaluate supplier performance based on quality and delivery
Inventory Coordination
Coordinate with stores and production departments
Ensure stock availability to avoid production stoppage
Monitor minimum and maximum stock levels
Documentation & Records
Maintain purchase records, invoices, quotations, and agreements
Prepare MIS reports and purchase summaries
Follow company purchase procedures and approvals
Cost Control
Reduce material cost through negotiation
Avoid excess purchasing and wastage
Track market rates and price fluctuations
Coordination
Work with:
Production department
Stores department
Accounts department
Quality department