Key Responsibilities

Inventory & Warehouse Management

 Monitor and maintain accurate inventory records for all products and materials.

 Track all inward and outward stock movements at the warehouse.

 Record goods received, goods issued, transfers, returns, damages, and adjustments.

 Verify quantities received against purchase orders, delivery documents, and invoices.

 Ensure all stock movements are properly documented and recorded.

 Monitor stock availability and identify shortages, excess stock, damaged goods, or

discrepancies.

 Maintain proper documentation for all inventory transactions.

 Coordinate with warehouse, purchase, sales, production, and accounts teams regarding

inventory movements.

 Ensure proper storage, identification, and organization of inventory.

 Conduct regular physical stock verification and reconcile physical stock with system

records.

 Investigate and report inventory discrepancies to management.

QuickBooks & System Updates

 Maintain accurate inventory-related transactions and records in QuickBooks.

 Update inward and outward stock transactions promptly.

 Verify system entries against physical stock and supporting documents.

 Ensure inventory records are accurate and up to date.

 Coordinate with the Accounts team regarding inventory-related transactions and

discrepancies.

 Maintain proper digital and physical records of inventory documents.

Stock Reconciliation & Control

 Perform daily, weekly, and monthly inventory reconciliation.

 Compare physical stock with system records and identify variances.

 Track stock adjustments and ensure proper authorization for discrepancies.

 Monitor slow-moving, fast-moving, damaged, expired, or obsolete inventory.

 Maintain proper records of stock wastage, damages, returns, and write-offs.





 Support inventory planning by providing accurate stock information to management.

Internal Audit Support

 Assist management and internal auditors during inventory audits.

 Provide inventory reports, stock registers, inward/outward records, and supporting

documents required for audits.

 Ensure inventory documentation is complete and properly maintained.

 Identify discrepancies during internal checks and assist in resolving them.

 Support periodic physical stock audits and verification.

 Maintain proper audit trails for inventory transactions.

 Ensure inventory processes are followed consistently and accurately.

Reporting

 Prepare daily, weekly, and monthly inventory reports.

 Prepare stock movement and stock reconciliation reports.

 Report inventory shortages, excesses, damages, and discrepancies to management.

 Provide accurate inventory data to the Accounts, Sales, Purchase, and Management

teams.

 Maintain proper records of all inventory-related activities.

Required Qualifications & Experience

 Bachelor's degree in Commerce, Business Administration, Supply Chain Management,

Logistics, or a related field is preferred.

 1–3 years of relevant experience in inventory, warehouse, or stock management.

 Experience in FMCG, food products, retail, or distribution will be an added advantage.

 Good knowledge of inventory management and warehouse processes.





 Experience tracking inward and outward stock movements.

 Working knowledge of QuickBooks is preferred.

 Good knowledge of MS Excel and inventory reporting.

 Strong attention to detail and numerical accuracy.

 Ability to identify and resolve inventory discrepancies.

 Good documentation and record-keeping skills.

 Basic understanding of accounting and inventory-related transactions.

 Experience supporting stock verification or internal audits will be an advantage.

 Valuable communication and coordination skills.

 Ability to work independently and manage multiple inventory activities.

 Honest, responsible, organized, and detail-oriented approach.

Key Performance Indicators (KPIs)

 Inventory record accuracy.

 Accuracy of inward and outward stock entries.

 Physical stock vs. system reconciliation accuracy.

 Timely updating of QuickBooks and inventory records.

 Reduction in inventory discrepancies and stock variances.

 Timely completion of stock verification.

 Accuracy and completeness of inventory documentation.

 Proper tracking of damaged, returned, and adjusted stock.

 Timely submission of inventory reports.

 Successful support during internal audits.

 Compliance with warehouse and inventory-control procedures.

 Effective coordination with Accounts, Purchase, Sales, and Warehouse teams.

Compensation

Annual CTC: To be determined based on experience and suitability for the role.

The final compensation will be determined based on the candidate's relevant experience, skills,

QuickBooks knowledge, inventory-management experience, and overall suitability for the

position.

Pay: ₹10,029.42 - ₹32,563.62 per month

Benefits:

- Health insurance
- Paid sick time

Work Location: In person

📌 Inventory Executive (Kolathur)
🏢 koushika enterprises private
📍 Kolathur