PROSONIC TECHNOLOGIES PVT. LTD. – PURCHASE EXECUTIVE

Job Description

Position: Purchase Executive
Department: Purchase / Procurement
Location: Pune, Maharashtra
Employment Type: Full-Time
Experience: 1–4 Years
Qualification: Any Graduate / B.Com / BBA / Diploma in Engineering / Supply Chain or related field
Salary: ₹17,000 – ₹21,000 per month

About the Role

We are looking for a responsible, proactive and detail-oriented Purchase Executive to manage day-to-day purchasing and procurement activities for Prosonic Technologies Pvt. Ltd.

The candidate will be responsible for vendor development, sourcing of electronic and electrical materials, quotation collection and comparison, price negotiation, Purchase Order preparation, delivery follow-up and maintaining accurate purchase records.

Key Responsibilities

- Purchase & Procurement
- Understand purchase requirements received from different departments.
- Source required materials, products and services from suitable vendors.
- Prepare purchase enquiries/RFQs and obtain quotations from vendors.
- Collect and compare quotations based on price, quality, specification, delivery time and payment terms.
- Prepare Comparative Statements for management approval.
- Prepare and process Purchase Orders (POs) after receiving required approvals.
- Vendor Management
- Identify and develop new vendors and suppliers.
- Maintain a proper vendor database with contact details, product information and commercial terms.
- Coordinate with existing vendors for regular requirements.
- Evaluate vendors based on quality, pricing, service and delivery performance.
- Maintain good professional relationships with suppliers.
- Price Negotiation & Cost Control
- Negotiate with vendors for competitive pricing.
- Negotiate payment terms, delivery schedules and other commercial conditions.
- Track market prices for frequently purchased items.




- Identify opportunities for cost reduction without compromising quality.
- Material & Delivery Follow-up
- Follow up with vendors for order confirmation.
- Track pending Purchase Orders and expected delivery dates.
- Coordinate with vendors regarding dispatch and transportation.
- Ensure materials are received within the required timeline.
- Immediately highlight delays, shortages or quality issues to the concerned senior/department.
- Electronic & Security Product Procurement
- Handle procurement of electronic, electrical and security-related products/materials as required by the company.
- Coordinate for products such as CCTV/security products, networking accessories, cables, power supplies, connectors, tools, accessories, office/technical consumables and other company requirements.
- Understand basic product specifications and coordinate with technical/project teams whenever required.
- Documentation & Records

Maintain records of:

- Purchase Requisitions
- Vendor Quotations
- Comparative Statements
- Purchase Orders
- Delivery/Dispatch Details
- Pending Purchase Orders
- Vendor Documents
- Purchase Bills/Invoices
- Maintain daily/weekly purchase trackers in MS Excel/Google Sheets.
- Ensure all purchase documents are properly filed and updated.
- Coordination with Other Departments
- Coordinate with Sales, Projects, Technical, Stores, Accounts and Management for purchase requirements.
- Coordinate with Stores for material receipt and shortages.
- Coordinate with Accounts regarding vendor invoices, PO details and payment-related requirements.




- Verify that purchase documents and vendor invoices are properly matched before forwarding them to Accounts.

Required Skills

- Valuable knowledge of Purchase & Procurement processes.
- Strong vendor coordination and follow-up skills.
- Good negotiation and communication skills.
- Good knowledge of MS Excel and MS Office.
- Ability to prepare quotation comparison statements.
- Good understanding of purchase orders and commercial documentation.
- Ability to identify suitable vendors and develop new suppliers.
- Strong attention to detail.
- Ability to manage multiple purchase requirements simultaneously.
- Good problem-solving and decision-making ability.
- Willingness to learn technical/electronic product specifications.

Preferred Experience

Experience in purchasing/procurement of electronic, electrical, CCTV, networking, security systems, automation or engineering products will be preferred.

Key Performance Areas (KRA)

- Timely procurement of required materials.
- Competitive purchase pricing and cost control.
- New vendor development.
- Vendor performance and relationship management.
- Timely delivery and effective follow-up.
- Accurate Purchase Order and purchase documentation.
- Proper maintenance of purchase records.
- Coordination with Stores, Accounts and other departments.
- Reduction of purchase delays and material shortages.
- Compliance with company purchase procedures.

Personal Attributes

- Responsible and accountable.
- Proactive in follow-up.
- Honest and transparent in vendor dealings.
- Good communication and coordination.
- Organized and systematic.
- Detail-oriented.
- Positive attitude and willingness to learn.
- Ability to work under deadlines.

Reporting To: Purchase Manager / Management

Note: The exact responsibilities may be modified based on business requirements and company policies.

Pay: ₹17,000.00 - ₹21,000.00 per month

Work Location: In person

📌 PURCHASE EXECUTIVE (Pune)
🏢 Prosonic Technology Pvt.
📍 Pune