Job Description – Senior HR & Administration Executive

Company: JAK India / JAK MachineryLocation: Surat, GujaratExperience Required: 4–5 YearsEmployment Type: Full-timeDepartment: Human Resources and AdministrationIndustry: CNC Machinery / Industrial Equipment Manufacturing

About the Company

JAK Machinery manufactures advanced CNC machines for India’s woodworking industry. Its product portfolio includes CNC Routers, CNC Wood Lathes, Tenon and Mortise Machines, CNC Mill Band Saws, tools, accessories, and after-sales support.

Job Summary

We are looking for an experienced Senior HR & Administration Executive to manage day-to-day HR operations and office/factory administration.

The candidate will be responsible for recruitment, onboarding, attendance, payroll coordination, employee documentation, statutory compliance, employee engagement, performance management, vendor coordination, and general administration.

Key Responsibilities

Recruitment and Onboarding

- Coordinate manpower planning with department heads.
- Manage recruitment for technical, production, sales, service, and administrative positions.
- Source candidates through job portals, consultants, references, and local networks.
- Screen candidates, schedule interviews, and coordinate the selection process.
- Prepare offer letters, appointment letters, and employment documentation.
- Conduct joining formalities, employee induction, and orientation.
- Maintain an updated manpower and vacancy tracker.

HR Operations

- Maintain employee personal files, attendance, leave, and salary records.
- Monitor daily attendance, late coming, absenteeism, overtime, and shift records.
- Prepare and verify monthly payroll inputs.
- Coordinate with management or external consultants for salary processing.
- Manage confirmation, transfer, promotion, increment, and employee-status documentation.
- Issue HR letters, warning letters, memos, experience letters, and relieving letters.
- Maintain HRMS records and employee databases.
- Ensure all employee documents remain accurate and confidential.

Compliance and Policies

- Support compliance related to PF, ESIC, Qualified Tax, gratuity, bonus, leave, and other labour requirements.




- Maintain statutory registers and required HR documentation.
- Coordinate with labour consultants and government authorities when required.
- Develop and implement HR policies, SOPs, and workplace guidelines.
- Assist during internal, statutory, and customer audits.
- Ensure employees follow company policies, attendance rules, safety standards, and disciplinary procedures.

Performance and Employee Relations

- Coordinate probation reviews, employee confirmation, and performance-appraisal activities.
- Support the implementation of KRAs and KPIs for different departments.
- Address employee grievances and workplace concerns professionally.
- Coordinate employee engagement, recognition, training, and welfare activities.
- Handle disciplinary matters with proper documentation and management approval.
- Conduct exit interviews and complete full-and-final settlement documentation.
- Monitor employee turnover and support retention initiatives.

Administration

- Manage office and factory administration activities.
- Coordinate housekeeping, security, maintenance, stationery, uniforms, PPE, and employee facilities.
- Manage administrative vendors and service providers.
- Monitor office supplies and administrative expenses.
- Coordinate travel, accommodation, transport, meetings, and company events.
- Maintain records of company assets issued to employees.
- Ensure timely renewal of administrative agreements, licences, and service contracts.
- Coordinate facility repairs and preventive maintenance.
- Ensure a safe, organised, and professional working environment.

Reporting

- Prepare monthly HR and administration reports for management.
- Maintain recruitment, attendance, payroll, attrition, leave, and manpower reports.
- Track HR and administrative expenses.




- Provide regular updates on vacancies, employee issues, compliance, and administrative requirements.

Candidate Requirements

- 4–5 years of experience in HR operations and administration.
- Bachelor’s or Master’s degree in Human Resources, Business Administration, or a related field.
- Experience in a manufacturing, engineering, industrial-equipment, or factory environment is preferred.
- Practical knowledge of recruitment, onboarding, payroll inputs, attendance, and employee documentation.
- Working knowledge of PF, ESIC, Professional Tax, gratuity, bonus, and applicable labour laws.
- Experience handling both white-collar and blue-collar employees will be preferred.
- Good knowledge of HR policies, disciplinary procedures, and employee-relations practices.
- Proficiency in MS Excel, HRMS, email communication, and report preparation.
- Strong communication, coordination, documentation, and problem-solving skills.
- Ability to handle confidential employee and company information.
- Good command of English and Hindi; knowledge of Gujarati is preferred.
- Ability to work independently and coordinate directly with management and department heads.

Preferred Candidate Profile

- Previous experience with a machinery, engineering, automation, or manufacturing company.
- Experience handling complete HR operations and factory administration.
- Ability to manage recruitment and employee relations for technical and production teams.
- Strong follow-up skills with an organised and process-oriented approach.

Key Skills

HR Operations | Recruitment | Payroll Coordination | Attendance Management | Statutory Compliance | Employee Relations | HR Policies | Performance Management | Factory Administration | Vendor Management | Employee Engagement | HRMS | MIS Reporting | Labour Law

Compensation

Competitive salary based on the candidate’s experience, current compensation, HR knowledge, and manufacturing-industry exposure.

Pay: ₹35,000.00 - ₹45,000.00 per month

Application Question(s):

- Are you located at Surat ?

Experience:

- HR: 5 years (Preferred)

Work Location: In person

📌 Senior HR & Administration Executive (Surat)
🏢 system and solution
📍 Surat