Office Assistant – Real Estate Brokerage Firm

Job Summary:
Provide administrative and operational support to real estate with a strong focus on client handling, property visits, lead coordination, documentation, and day-to-day office activities.

Key Responsibilities:

- Handle incoming calls, WhatsApp messages, emails, and inquiries from prospective clients.
- Communicate professionally with clients and understand their property requirements, budget, and preferences.
- Coordinate with brokers, property owners, and clients to arrange property visits/site visits.
- Accompany or coordinate property visits and assist clients during site inspections.
- Follow up with clients after property visits and maintain regular communication regarding suitable properties.
- Maintain records of leads, clients, property requirements, visits, and follow-ups.
- Coordinate appointments between clients, brokers, landlords, builders, and property owners.
- Assist brokers in preparing property details, listings, brochures, and presentations.
- Update property availability, pricing, location, and other relevant information.
- Prepare and organize agreements,



forms, reports, and other property-related documents.
- Assist clients with basic information regarding property locations, amenities, availability, and documentation.
- Maintain physical and digital records of clients, properties, and transactions.
- Perform data entry, printing, scanning, photocopying, filing, and other administrative duties.
- Assist with invoices, receipts, expenses, and basic office accounts when required.
- Ensure timely follow-up with clients and help maintain positive client relationships.
- Handle confidential client and property information professionally.

Key Skills:

- Client Handling & Customer Service
- Property Visit Coordination
- Lead Management & Follow-up
- Communication & Interpersonal Skills
- Real Estate Documentation
- MS Word & Excel
- Data Entry & Record Management
- Appointment Scheduling
- Coordination & Time Management
- Qualified and Polite Attitude

Pay: ₹8,000.00 - ₹12,000.00 per month

Work Location: In person

📌 OFFICE ASSISTANT (Motera)
🏢 Npsingh Realty
📍 Motera