Property Documentation Executive – Real Estate

Company: Zorba Estates
Location: Bengaluru, Karnataka
Employment Type: Full-Time | On-Site
Experience: 0.6–4 Years
Qualification: Any Degree
Salary: ₹15,000 – ₹30,000 per month

About Zorba Estates

Zorba Estates is a Bengaluru-based real estate company providing professional property solutions for buyers, sellers, property owners, and investors.

Job Overview

We are looking for a Property Documentation Executive to manage documentation and coordination activities associated with real estate transactions. The role involves preparing property documents, assisting with Sale Deed drafting, coordinating legal checks, onboarding clients, and maintaining communication between buyers, sellers, owners, and internal teams.

ResponsibilitiesProperty Documentation

- Prepare and maintain property-related documents and records.
- Assist in drafting Sale Deeds, Agreements, and other transaction documents.
- Collect property and client information required for documentation.
- Check documents for completeness and accuracy.
- Coordinate corrections, revisions, signatures, and document updates.
- Maintain organized physical and digital documentation.

Document Verification & Legal Check

- Conduct preliminary checks of property documents.
- Review documents against internal checklists and requirements.
- Identify missing information or discrepancies in documents.
- Coordinate with legal professionals for detailed document verification.
- Share required documents and information with the concerned legal team.
- Track legal observations and pending documentation.
- Escalate significant documentation concerns to the appropriate senior team.

Client Onboarding





- Assist with onboarding buyers, sellers, and property owners.
- Collect required KYC and property-related documents.
- Explain basic documentation requirements and process steps to clients.
- Maintain accurate client and transaction information.
- Respond to documentation-related queries through calls, WhatsApp, and email.

Buyer, Seller & Owner Coordination

- Coordinate between buyers, sellers, property owners, legal professionals, and internal teams.
- Follow up for pending documents, signatures, approvals, and information.
- Schedule meetings and document-related appointments.
- Keep concerned stakeholders informed about transaction progress.
- Ensure assigned activities are completed within expected timelines.

Email & Follow-Up

- Prepare professional emails regarding documentation and transaction requirements.
- Send document requests and transaction updates to clients.
- Maintain regular follow-ups on pending activities.
- Keep records of important communications and follow-up status.

Records & CRM

- Update client, property, and transaction details in CRM or internal systems.
- Maintain accurate documentation records.
- Organize files and transaction-related information.
- Ensure confidential property and client information is handled appropriately.

Requirements

- Any Degree.




- 0.6–4 years of experience in real estate, documentation, operations, administration, or customer coordination.
- Good verbal and written communication skills.
- Robust coordination and follow-up ability.
- Good attention to detail.
- Comfortable working with MS Word, Excel, email, and basic CRM systems.
- Basic understanding of property documentation is preferred.
- Knowledge of Sale Deeds and property-related documents will be an advantage.
- Ability to manage multiple documentation activities and deadlines.
- Freshers with good communication and organizational skills may also apply.

Why Join Zorba Estates?

- Gain practical exposure to real estate transactions and documentation.
- Learn about Sale Deeds and property-related processes.
- Work with buyers, sellers, property owners, and legal professionals.
- Develop experience in documentation, client coordination, and transaction operations.
- Opportunity for professional growth within the real estate industry.

Apply Now

If you are detail-oriented, organized, and interested in real estate documentation and transaction coordination, apply for the Property Documentation Executive position at Zorba Estates.

Benefits: Cell phone reimbursement, Health insurance
Work Location: In person

Pay: ₹15,000.00 - ₹30,000.00 per month

Benefits:

- Health insurance

Application Question(s):

- Do you have experience drafting Sale Deeds, Agreements or other property documents?
- Do you have experience verifying property documents or coordinating legal checks
- o you have experience in real estate/property documentation

Work Location: In person

📌 Property Documentation Executive (BTM Layout)
🏢 Zorba Estates
📍 BTM Layout