Job DescriptionTJob Title: Crew Assistant – Fleet Personnel Department
NDepartment: Fleet Personnel
NReports To: Crewing Manager
NIndustry: Ship Owning
NLocation: Mumbai
NJob Purpose
nTo provide administrative and operational support to the Fleet Personnel/Crewing Department in the productive planning, documentation, mobilization, and maintenance of crew for the company's vessels, while ensuring compliance with company procedures and applicable maritime requirements.
NKey Responsibilities
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N
Assist the Fleet Personnel team in the planning and scheduling of crew changes, joining, and repatriation. N
Maintain and update crew records, databases, personnel files, and vessel-wise crew lists. N
Coordinate with vessels, crew members, manning agents, and other departments regarding crew-related matters. N
Check the validity and availability of passports, CDCs, visas, medical certificates, STCW certificates, training certificates, and other required documents. N
Assist in arranging crew travel, flights, hotels, transportation,



and other joining formalities. N
Prepare and circulate crew joining instructions, travel details, and relevant documentation. N
Follow up with crew members for expiring certificates, medicals, visas, and other documents. N
Assist with the preparation and maintenance of crew contracts, allotment details, leave records, and other personnel documentation. N
Support the Fleet Personnel Manager in maintaining crew matrices and vessel manning requirements. N
Check crew-related invoices against the relevant Purchase Orders (POs) and supporting documents for accuracy, completeness, and proper allocation. N
Process and record verified invoices and POs in MariApps, ensuring that the relevant vessel, cost code, and other required details are correctly entered. N
Coordinate with Accounts/Finance, procurement, manning agents, and other service providers regarding invoice and PO discrepancies or pending approvals.

📌 Hiring: Crew Assistant Alibag
🏢 Safesea Group
📍 Alibag