Want to build a brighter bolder future and cultivate your career Join Ecolabs team and help create a world in which we all thrive.
Ecolab is seeking an Administrative Assistant I to join our team in City State if applicable . As an Administrative Assistant I y oull be at the heart of a dynamic team supporting senior leaders and helping drive business success. Youll bring structure clarity and energy to every taskwhether its coordinating meetings managing calendars or supporting HR and finance processes. This is your opportunity to grow your career while helping others thrive.
How Youll Make an Impact :
- Perform general administrative duties in support of individuals teams and business processes
- Coordinate meeting logistics including reserving conference rooms setting up equipment and preparing materials
- Manage calendars across time zones and ensure leaders are where they need to be when they need to be there
- Compile basic information for inclusion in reports or presentation materials; prepare charts graphs and tables as needed
- Support financial processes such as corporate card reconciliation and invoice tracking
- Arrange domestic and international travel including visa processing
- Provide HR-related support for hiring onboarding promotions transfers and terminations
- Compile and edit presentation content from multiple sources and distribute reports to stakeholders
- Maintain agendas action item lists and program plans escalating issues when needed
- Respond to routine correspondence following established procedures
- Create and manage SharePoint sites and shared drives to keep teams organized
- Use sound judgment to prioritize tasks and ensure smooth workflow
- Communicate proactively to meet internal and external client needs
- Youll support senior leadership in a fast-paced high-impact environment
- Youll be a trusted partner in both day-to-day operations and strategic initiatives
Minimum Qualifications:
- High school diploma or equivalent
- One year of administrative experience
- Immigration sponsorship is not available for this position
Preferred Qualifications:
- Bachelors degree
- Intermediate proficiency in MS Office (Outlook Excel PPT)
- Experience successfully manag ing multiple competing priorities to meet deadlines
- Excellent verbal and written communication skills with a strong customer service focus
- Organizational skills and attention to detail
- Experience anticipat ing needs be ing resourceful and us ing sound judgment and tact
- Critical thinking analytical and problem-solving skills
- Learning agility; Experience quickly gain ing knowledge of organizational operations procedures and staff
- Experience work ing independently as well as collaborat ing in a team setting
- Reliability flexibility and approachability
- Process oriented adaptable reliable flexible and approachable
Whats in it F or Y ou:
- Starting on Day 1 : Access to our comprehensive benefits package including medical dental vision matching 401K company-paid pension stock purchase plan paid parental leave select discounted childcare resources and more!
- The opportunity to take on some of the worlds most meaningful challenges helping customers achieve clean water safe food and healthy environments
- The ability to make an impact and shape your career with a company that is passionate about growth
- The support of an organization that believes it is vital to include and engage diverse people perspectives and ideas to achieve our best
About Ecolab:
At Ecolab we prioritize our talent-first philosophy by creating the most capable and diverse team to excel at our nearly three million customer sites. Building on a century of innovation our 48000 associates help deliver comprehensive science-based solutions data-driven insights and world-class service to advance food safety maintain clean and safe environments and optimize water and energy use and improve operational efficiencies and sustainability for customers in the food healthcare life sciences hospitality and industrial markets in more than 170 countries around the world. Our solutions not only enhance operational efficiency but also contribute to sustainability and public health making a positive impact on the world. We are committed to eliminating unnecessary complexities and embracing a beginners mindset continuously seeking new perspectives and innovative solutions to stay ahead in a rapidly changing world.
Required Experience:
Junior IC
📌 Administrative Assistant I (Pune)
🏢 Ecolab
📍 Pune
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