About the Role
Job Title: Personal Assistant to COO

Job Summary :
The Personal Assistant to the COO provides high-level administrative, organizational, and strategic support to ensure the efficient functioning. This role requires exceptional discretion, strong coordination skills, and the ability to manage multiple priorities in a rapid-paced environment.

Responsibilities :

Executive Support
• Manage the COO’s calendar, including scheduling meetings, appointments, and travel.
• Coordinate internal and external meetings, ensuring all logistics are handled seamlessly.
• Prepare agendas, presentations, reports, and briefing documents.
• Act as the first point of contact between the COO and internal/external stakeholders.

Communication & Coordination
• Screen calls, emails, and correspondence, responding or escalating as appropriate.
• Liaise with senior leadership, department heads, and external partners.
• Ensure timely follow-ups on action items and key decisions.
• Draft professional emails, letter, and communications on behalf of the COO.

Operational Support




• Assist in tracking key operational projects and initiatives.
• Monitor deadlines, deliverables, and progress updates across departments.
• Prepare summaries and dashboards for review meetings.
• Support the COO in implementing strategic initiatives.

Travel & Logistics Management
• Arrange domestic and international travel, including flights, accommodation, and itineraries.
• Manage expense reports and reimbursements.
• Ensure all travel plans align with business priorities and schedules.

Confidentiality & Documentation
• Handle sensitive and confidential information with the utmost discretion.
• Maintain organized records, files, and documentation.
• Ensure compliance with company policies and procedures.

Meeting & Event Management
• Organize executive meetings, board meetings, and leadership offsites.
• Take minutes and track action items.
• Coordinate logistics for events and presentations.

Qualific

📌 Personal Assistant (India)
🏢 i-TEK RFID
📍 India