Position: Personal Assistant to Director
Experience: 5–7+ Years
Location: Pune
Key Responsibilities
• Manage the Director’s calendar, appointments, meetings, and daily schedule.
• Coordinate internal and external meetings, including preparation of agendas and necessary documents.
• Handle official correspondence, emails, letters, notices, and communication on behalf of the Director.
• Prepare meeting notes, minutes, presentations, reports, and other official documents.
• Coordinate with senior management, Heads of Departments, faculty, staff, external stakeholders, and visitors.
• Maintain confidential records, files, documents, and correspondence with a high level of discretion.
• Follow up on decisions, action points, and pending matters arising from meetings.
• Assist the Director in managing official events, conferences, visits, and institutional meetings.
• Screen and prioritize calls, emails, and requests requiring the Director’s attention.
• Coordinate travel arrangements, itineraries, accommodation, and other logistics for official visits.




• Maintain an organized filing and documentation system, both physical and digital.
• Support the Director in preparing presentations, MIS reports, and management information as required.
• Ensure timely follow-up and coordination with concerned departments on matters assigned by the Director.
• Perform other administrative and coordination responsibilities as entrusted by the Director.

Desired Skills & Competencies
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and online meeting platforms.
• Solid drafting, documentation, and correspondence skills.
• Ability to maintain confidentiality and handle sensitive information.
• Professional personality with strong interpersonal and coordination skills.
• Ability to multitask, prioritize work, and meet deadlines.
• Strong follow-up skills and attention to

📌 Personal Assistant to Director (India)
🏢 SYMBIOSIS INTERNATIONAL UNIVERSITY
📍 India