Alphard Maritime Group
Thane | Shipping & Maritime

About the company
Alphard Group is a diversified maritime and offshore services company, founded in 2009 and headquartered in Mumbai, with core operational centers in Singapore, UAE, and India. It is a globally established player in the shipping and maritime industry, known for its solid governance and focus on building future leadership from within.

Key Responsibilities
• Manage the vice chairperson's calendar, appointments, meetings and follow-ups
• Handle incoming and outgoing correspondence (emails, calls, couriers), screen communication and draft professional replies
• Arrange domestic and international travel, including flights, hotels, visas and itineraries
• Schedule meeting rooms, manage visitors, and prepare agendas and minutes with action-point tracking
• Prepare reports, presentations and MIS for management, and support the HR and accounts teams with data entry and MIS
• Manage daily office administration, utility bills payments and filing,



documentation and record-keeping
• Maintain office supplies and inventory, and coordinate with vendors
• Coordinate with internal departments, vessel operators, agents, vendors and clients
• Manage expense claims, petty cash and reimbursements, and follow up with accounts
• Ensure upkeep of the office premises and liaise with housekeeping and maintenance staff
• Handle confidential information with discretion
• Take up ad-hoc tasks as required

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Requirements
• Bachelors in any discipline
• 2-5 years as an Executive Assistant, secretary or admin executive
• Excellent written and spoken English
• Proficient in MS Office (Word, Excel, PowerPoint) and Outlook

Ability to commute/relocate:
• Thane District, Maharashtra: Reliably commute or planning to relocate before starting work (Required)

? Apply: Send your updated CV to [email protected]

📌 Executive Assistant cum Admin (Thane)
🏢 Alphard Maritime Group
📍 Thane