• Get monthly purchase forecasts from all relevant departments.
• Raise RFQ for purchase requisitions raised by team
• Share RFQ with suppliers, get quotes and verify specifications
• Negotiation with vendors on price, payment terms and delivery lead times
• Prepare and release purchase orders and raise payment indent to finance department for release of advance/ payments
• Keep a track of long lead time items and follow up with suppliers for timely delivery
• Point of contact for freight forwarders and transporters. Coordinate with them for material delivery
• Receive items and transfer them to the relevant department. Maintain copies of invoices and delivery notes
• Overseas Purchase
• Get vendors to quote CIF prices
• Payments to be made via credit card / wire transfer. Coordinate with the finance team for all documentations and submit relevant documents to the bank if wire transfer is required.
• Make sure the supplier dispatches material with proper import documentation. [Signed Invoice with full address, AWB and PO details]
• Import components with HSN 8542 3100, 8542 3200, 8542 3300, 8542 3900, 8542 9000 to be registered every time in CHIMS portal. Certificate to be obtained from portal after adding purchase details
• Customs duty clearance- Submit CHIMS, KYC and other documents required for customs clearance to freight forwarder. Coordinate with them to avoid late fee/ demurrage charges.
• Get copy of BoE (Bill of Entry) and invoice after delivery and submit to bank for their reference
• Create and maintain a master purchase tracker document for tracking all purchases. The document to track PR, PO, Invoices, lead time and delivery dates
• Online Purchase
• Create and maintain company accounts in online purchase stores
• Add materials to cart from PR and raise payment indent to finance team for clearing payment
• Liaise with suppliers in deviations in quantity and quality of material delivered.
• Supplier master list