An Executive Assistant (EA) to the Director of a diversified group (auto dealership) is a high-trust, strategic support role combining classic EA duties with coordination across multiple businesses.

A diversified group with leadership positions in automobile dealerships, insurance broking, real estate, and luxury retail.

- Serve as primary contact for Directors with CEOs, business leaders, external partners (OEMs, insurers, investors, bankers, landlords, regulatory authorities), and premium customers.
- Track decision implementation and collate progress/MIS reports
- Handle highly confidential information (strategic plans, acquisitions, pricing decisions, people matters) with discretion
- Manage email and call triage for Director, draft responses where appropriate, and ensure only priority issues reach Director while others are routed and resolved at the right level.
- Manage Directors calendar, coordinate meetings, events, and travel; ensure all schedules run smoothly.
- Prepare agendas, minutes, presentations, and business correspondence; ensure follow-up on key action points with group business heads.
- Draft professional emails and documents, filter and route information, and manage confidential files.
- Plan and coordinate corporate events, store launches, and board/management meetings.
- Handle travel bookings, expense tracking, and logistical arrangements with precision and attention to detail in cooperation with his secretary.
- Support Directors in handling high-priority calls, visitors, special requests, and time-sensitive tasks.





Minimum Qualifications & Experience:

- Masters MBA with 810 years’ experience as Executive Assistant in a similar highexposure coordination role; exposure to automotive, financial services, or realestate/luxury retail is an advantage.
- Minimum 5 years as Executive Assistant to Directors or in senior coordination/project management roles, ideally in automotive, financial services, real estate, retail, or luxury sectors.
- Strong command of English; excellent written and spoken communication, drafting and presentation skills; high comfort with MS Office (PowerPoint, Excel, Word, Outlook) and collaboration tools.
- Exceptional organization, timemanagement, and followup ability; proven capacity to handle multiple parallel tasks and deadlines in a fastpaced promoterdriven environment.
- High integrity, maturity, and discretion in handling confidential and sensitive information; professional yet firm interpersonal style for working with senior leaders and external partners.
- Experience managing calendars, complex travel, senior stakeholder communication, basic MIS and business knowledge and confidential tasks for top management.

Skill Set Required:

- Excellent spoken and written English; solid presentation and drafting skills.
- Advanced proficiency in MS Office Suite (Word, Excel, and PowerPoint), Outlook, and collaboration tools Teams, Zoom, etc.).
- Exceptional organizational and time-management ability; process-oriented with high attention to detail.

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📌 Executive Assistant To Managing Director (Mumbai)
🏢 HIRE BEYOND CONSULTANCY
📍 Mumbai