- Maintain and update daily records of maintenance activities.
- Provide regular updates to supervisors on work progress, issues and requirements.
2. Documentation & Filing
- Organize and manage both physical and digital maintenance documents.
- Maintain accurate records in company databases.
3. Billing & Invoice Processing
- Prepare invoices, track payments, and coordinate follow-ups with the accounts team.
- Ensure timely processing of bills related to maintenance and services.
4. Internal Coordination
- Log and follow up on maintenance-related requests from other departments.
- Liaise with internal stakeholders to ensure timely issue resolution.
5. Call Handling & Administrative Support
- Attend incoming calls and respond to queries efficiently.
- Assist with other administrative tasks as required.
6. SAP System Operations
- Input and manage maintenance-related data in SAP, including purchase orders and payment entries.
7.
Vendor & Service Provider Coordination
- Coordinate with vendors and service teams (e.g. Pest controls, Housekeeping,AC and plantation).
- Track material deliveries and service requests, ensuring timely execution.
8. Help Desk Support
- Handle queries through the help desk and requisition system, ensuring proper documentation and resolution.
9. AMC Renewal & Coordination
- Track AMC due dates for all equipment and services.
- Coordinate renewal processes, documentation, and vendor negotiations to ensure uninterrupted service.
- Maintain a calendar for AMC expiry and follow up proactively with vendors and internal departments.
Preferred candidate profile
Experience in maintenance support activities, vendor coordination, billing and AMC management preferred.