About the Role

We are looking for a highly organized and proactive Executive Assistant with excellent communication and coordination skills to provide comprehensive administrative and executive support to senior management.

Key Responsibilities

- Manage and maintain executive calendars, appointments, meetings, and schedules.
- Coordinate internal and external meetings, including agendas, meeting rooms, and follow-ups.
- Handle domestic and international travel arrangements, including flights, hotels, transportation, and itineraries.
- Coordinate with internal teams, clients, vendors, and other stakeholders on behalf of the executive.
- Prepare presentations, reports, MIS, minutes of meetings, and other management documents.
- Ensure timely follow-up on action items and commitments from meetings.
- Manage emails, correspondence, and confidential information professionally.
- Organize business meetings, conferences, events, and executive visits.
- Support day-to-day administrative requirements and ensure smooth functioning of the executive's office.
- Maintain proper records, documents, and key information for easy access.
- Handle multiple priorities and last-minute requirements efficiently.

Key Requirements

- 4 to 7 years of experience as an Executive Assistant,



Personal Assistant, Management Assistant, or similar role.
- Excellent verbal and written communication skills.
- Strong experience in calendar management and scheduling.
- Hands-on experience in travel planning and coordination.
- Strong stakeholder management and coordination skills.
- Excellent organizational and time-management abilities.
- Ability to handle confidential and sensitive information with discretion.
- Proficiency in MS Office Word, Excel, PowerPoint, and Outlook.
- Ability to multitask, prioritize work, and work under tight deadlines.
- Professional appearance, attitude, and strong interpersonal skills.

Preferred Profile

- Prior experience supporting CXO / Business Head / Senior Management will be preferred.
- Candidates who are highly proactive, detail-oriented, and comfortable working in a fast-paced environment will be preferred.

Send your resume to [email protected] or whatsapp - 75501 12776 (No calls please)

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📌 Executive Assistant (Chennai)
🏢 Refex Industries
📍 Chennai