Job Summary

Job Title: Account Payables Sr Executive

Location: Bangalore (On-Site)

Role Overview

The Accounts Payable (AP) Executive is responsible for end-to-end processing of vendor invoices and payments, ensuring statutory compliance (GST, TDS), timely reconciliations, and accurate books of accounts for the purchase-to-pay cycle. The role requires close coordination with Procurement, Banking, Logistics and Statutory Audit teams to ensure vendors are paid accurately and on time, and that all AP-related tax filings and reconciliations are completed within statutory timelines.

Responsibilities

Vendor Invoices Processing & Payments

- Verify and process vendor invoices (purchase bills, expense bills, import bills, service invoices) for accuracy, approvals and completeness before booking.
- Perform 3-way matching of Purchase Order, Goods Receipt Note (GRN) / Service Confirmation and Vendor Invoice prior to payment release.
- Process Sundry Creditors payments and import payments as per company policy and approval matrix.
- Deduct and apply correct TDS rates at the time of invoice booking (Sections 194C, 194J, 194Q, 194I, etc.).
- Prepare and process Letter of Credit (LC) documentation for import payments.
- Maintain vendor master data - bank details, PAN/GST, contact and payment terms - and ensure periodic KYC verification of new and existing vendors.

GST Compliance (Purchase / Input Side)

- Prepare and file GSTR-3B by consolidating the purchase register across all company GST registrations, ensuring accuracy and timely submission.
- Reconcile GSTR-2B with the purchase register across multiple GST registrations to ensure accurate Input Tax Credit (ITC) claims.
- Prepare and file GST refund claims for accumulated Input Tax Credit in line with statutory guidelines.
- Support filing of GSTR-9 and GSTR-9C (annual return and reconciliation statement) for all company GST registrations.
- Assist in GST audits/assessments, including ITC and output-tax reconciliations,



and prepare documentation in response to departmental notices and queries.
- Support amendments to GST registration certificates and new GST registration processes, and handle GST-related issues via support tickets and departmental coordination.
- Track e-invoicing / IRN generation compliance on vendor invoices where applicable.

TDS & Other Statutory Compliance

- Prepare TDS statements and file quarterly TDS returns (Form 26Q); ensure timely monthly TDS payment and issuance of TDS certificates (Form 16A).
- Prepare and submit GST TDS credit received returns.
- Reconcile TDS receivable/payable and Form 26AS with books on a periodic basis.

Import Payments & Trade Documentation

- Process import payments and coordinate with banking institutions for outward remittances.
- Coordinate with banks to resolve and close pending bills of entry / shipping documentation in EDPMS and related systems.

Reconciliations

- Prepare monthly Bank Reconciliation Statements for all company bank accounts.
- Reconcile Sundry Creditors, vendor advances, inter-company and foreign payables ledgers on a periodic basis.
- Reconcile Input Tax Credit and vendor GST 2A/2B mismatches; follow up with vendors for correction of non-compliant invoices.
- Prepare Accounts Payable ageing analysis and track overdue/outstanding vendor balances.
- Reconcile foreign currency payables, revaluation/reinstatement and exchange gain/loss monthly.

Audit, Controls Compliance Support

- Coordinate with internal, statutory and tax auditors - provide required AP data, schedules and clarifications for queries raised.




- Ensure all vendor payments are processed strictly as per the internal approval matrix and delegation of authority.
- Maintain complete and audit-ready documentation for all vendor invoices, approvals and payment vouchers.
- Support month-end and year-end closure by preparing AP-related journal vouchers, accruals and provisions for goods/services received but not yet invoiced (GRIR).

MIS Reporting

- Prepare periodic MIS reports - vendor ageing, Days Payable Outstanding (DPO), TDS/GST compliance status etc.
- Support finalization of accounts with schedules such as creditor ageing, GRIR reconciliation and vendor advance statements.

Skills Competencies

- Robust working knowledge of GST, TDS and other statutory compliance applicable to vendor payments.
- Hands-on experience with ERP/accounting systems such as Zoho, Tally; proficiency in MS Excel, MS Word is essential.
- Good understanding of the purchase-to-pay (P2P) cycle, including PO/GRN matching and vendor reconciliation.
- Working knowledge of landed cost computation for import purchases - customs duty, IGST, freight, insurance, clearing forwarding charges - and its accounting treatment (capitalization/costing of imported goods).
- Strong attention to detail, accuracy and ability to work within statutory timelines.
- Good communication and coordination skills to liaise with vendors, banks, auditors and internal departments.
- Ability to handle multiple GST registrations and multi-entity reconciliations.

Software / Tools Proficiency

- MS Office (Excel, Word, Outlook, PowerPoint)
- Zoho One / SAP or equivalent ERP for AP processing
- GST Portal, ICEGATE, DGFT Portal and TRACES for TDS

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Account Payables Sr Executive (Bengaluru)
🏢 Teachmint
📍 Bengaluru