About the role (This is a six days in office based role in Koramangala, Bangalore)

You will own the accuracy of every employee record from joining to exit. Payroll runs only as well as the data feeding it, and that data is your job. You will prepare clean monthly payroll inputs, run attendance and leave, and close exits with zero pending dues or open records.

Key responsibilities

Employee data and records

- Maintain employee master data in the HRMS: joining details, salary changes, transfers, promotions and separations.
- Keep personal files and digital records complete and audit ready: offer letters, appointment letters, KYC, education and experience proofs.
- Run monthly data audits and fix mismatches between HRMS, payroll and finance records.
- Issue HR letters: confirmation, increment, transfer, address proof, experience and relieving letters.

Payroll inputs

- Compile monthly payroll inputs: new joiners, exits, LOP days, salary revisions, arrears, incentives, reimbursements and deductions.
- Validate inputs and share them with the payroll team or vendor by the monthly cutoff.
- Reconcile the payroll register against inputs and resolve variances before salaries are disbursed.
- Support PF, ESI, PT and LWF data requirements: UAN generation, ESI registration, nominations and KYC updates.

Attendance and leave

- Manage the attendance and leave system: biometric data, shift rosters, regularisation and leave balances.
- Track late marks, absenteeism and LOP, and share monthly reports with managers.
- Run the annual leave encashment and balance carry forward.

Onboarding and exits

- Run joining formalities,



document collection and HRMS setup for new hires.
- Manage the full exit process: resignation acceptance, notice period tracking, clearances, exit interviews and asset recovery.
- Prepare full and final settlement inputs and close settlements within the defined timeline.
- Issue relieving and experience letters and deactivate system access.

Reporting and compliance support

- Publish monthly HR MIS: headcount, joiners, exits, attrition, and attendance trends.
- Support internal and statutory audits with records and data.
- Answer employee queries on attendance, leave, payslips and records within the agreed turnaround time.

Must-have requirements

- 5 to 8 years in HR operations, with at least 3 years handling monthly payroll inputs for 200+ employees.
- Hands-on with at least one HRMS or payroll tool, such as greytHR, Keka, Darwinbox, Zoho People, ZingHR or SAP.
- Working knowledge of PF, ESI, PT, LWF and gratuity as they apply to payroll inputs and exits.
- Has run full and final settlements end to end.
- Solid Excel: VLOOKUP or XLOOKUP, pivot tables, SUMIFS and data reconciliation.
- Graduate in any discipline; MBA or PGDM in HR preferred.
- High attention to detail and discretion with confidential data.

What success looks like in 90 days

- Payroll inputs submitted on or before cutoff for 3 straight months, with no rework after submission.
- Employee master data audited, with 100% of active employee files complete.
- Every exit in the period closed with F&F; paid within 30 days of the last working day.
- Monthly HR MIS delivered by the 5th of each month.

📌 Senior Hr Operations Specialist (Bengaluru)
🏢 Miles Education
📍 Bengaluru