- SECRETARY

Position: Secretary

Experience: 3-4 Years

Location: Bommasandra, Bengaluru

Company: Optics & Allied Engg. Pvt. Ltd.

Job Summary

We are looking for a well-organized, professional and responsible Secretary with 3-4 years of relevant experience to provide administrative and secretarial support to senior management. The candidate should have excellent communication, coordination and organizational skills, along with good proficiency in MS Office.

The ideal candidate should be capable of handling confidential information, coordinating meetings and appointments, maintaining records, preparing correspondence and supporting day-to-day administrative activities.

Key Responsibilities

- Provide secretarial and administrative support to senior management.
- Manage daily schedules, appointments, meetings and calendars.
- Coordinate internal and external meetings and ensure timely communication to concerned persons.
- Prepare and maintain meeting agendas, minutes of meetings (MoM), follow-up points and action trackers.
- Handle incoming and outgoing emails, correspondence, letters and other official communications.
- Draft qualified emails, letters, notices, reports and other documents as required.
- Maintain confidential files, records and important documents systematically.
- Coordinate with various departments and follow up on pending activities assigned by management.
- Arrange and coordinate travel, accommodation, transportation and other requirements for management visits, meetings and business trips.
- Prepare travel itineraries and maintain related records/documents.
- Receive and coordinate visitors, customers, vendors and other external stakeholders professionally.
- Handle telephone calls and route communications to the appropriate person.
- Maintain and organize important contact details, documents and management records.
- Support management in preparing presentations, reports, MIS and other administrative documents.




- Follow up with departments for required information and submit consolidated updates to management.
- Maintain proper confidentiality of company, employee, customer and management-related information.
- Assist in organizing official events, meetings and other company activities.
- Perform other administrative and secretarial duties assigned by management.

Required Skills
- Excellent verbal and written communication skills.
- Good command of English.
- Strong organizational and time-management skills.
- Good follow-up and coordination skills.
- Professional and presentable personality.
- Ability to handle confidential and sensitive information.
- Good interpersonal and relationship-management skills.
- Ability to prioritize multiple tasks and work within deadlines.
- Strong attention to detail and accuracy.
- Good problem-solving and multitasking abilities.

Technical Skills
- MS Office: Word, Excel and PowerPoint.
- Good knowledge of email communication and calendar management.
- Basic knowledge of preparing reports, presentations and MIS.
- Ability to maintain digital and physical records systematically.

Qualification Any Graduate – Bachelor's degree in any relevant discipline.

Experience

3-4 years of relevant experience in Secretarial, Executive Assistant, Personal Assistant, Management Support or similar administrative roles.

Preferred Candidate Profile

- Candidate with a professional and positive approach.
- Experience in supporting senior management/MD/Director/GM will be preferred.
- Candidates from manufacturing, engineering or corporate environments will be preferred.
- Should be comfortable coordinating with multiple departments and external stakeholders.
- Should demonstrate professional etiquette, confidentiality, discipline and reliability.

Key Competencies Communication | Coordination | Confidentiality | Time Management | Follow-up | Organization | Professional Etiquette | MS Office | Documentation | Multitasking

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits

- Provident Fund

Work Location: In person

📌 Secretary (Bengaluru)
🏢 Optics u0026 Allied Engg.
📍 Bengaluru