Role OverviewYoda Tech is looking for a detail-oriented and highly organized SAP Procurement & Contracts Administrator with strong recent, hands-on experience in SAP procurement operations, PR/PO processing, Service Entry Sheet (SES) transactions, contract administration, and vendor coordination.

The role will be responsible for managing Purchase Requisitions (PRs), Purchase Orders (POs), SAP Service Entry Sheets (SES), contracts, Statements of Work (SOWs), vendor documentation, and related commercial and project administration activities for IT projects and client engagements.

The successful candidate should have practical experience personally performing day-to-day procurement and SAP activities, rather than only coordinating or overseeing these activities at a team level. The candidate should also demonstrate a good understanding of business processes and be able to communicate clearly and explain their individual responsibilities and contributions.

The role will involve close coordination with Project Managers, Delivery Teams, Procurement, Finance, HR, Legal, vendors, consultants, subcontractors, and clients to ensure that procurement, contracting, documentation, and project administration activities are completed accurately and within required timelines.

Key Responsibilities1. SAP Procurement – PR, PO &

- SES Management

- Raise and manage Purchase Requisitions (PRs) in SAP based on approved business and project requirements.
- Process and track Purchase Orders (POs) and ensure they accurately reflect approved requirements, quotations, contracts, SOWs, and commercial terms.
- Perform SAP Service Entry Sheet (SES) transactions for applicable IT services, consultants, vendors, and project engagements.
- Personally execute day-to-day SAP procurement transactions and maintain accurate records of completed activities.
- Coordinate with Project Managers, Delivery Teams, Procurement, Finance, and other stakeholders to obtain the information and supporting documentation required for PR/PO processing.
- Follow up on PR and PO approvals and ensure transactions progress within required timelines.
- Track the complete PR/PO lifecycle from initiation and approval through issuance, amendment, extension, and closure.
- Coordinate with vendors regarding PO issuance, amendments, extensions, cancellations, and other PO-related matters.
- Monitor open, outstanding, and expiring POs and ensure timely follow-up and closure.
- Identify discrepancies, missing information, or transaction issues and coordinate with relevant stakeholders for resolution.
- Maintain accurate PR, PO, and SAP transaction trackers and supporting documentation.

2.

Contract

Administration
- Support the preparation, processing, execution, and administration of client, vendor, consultant, subcontractor, and service contracts.
- Maintain records of contracts, SOWs, Work Orders, amendments, extensions, renewals, and related documentation.
- Track contract start and end dates, renewal dates, notice periods, expiry dates, and other key contractual milestones.
- Coordinate with Legal, Finance, Procurement, HR, Project Managers, Delivery Teams, and other stakeholders on contract-related requirements.
- Ensure relevant PRs, POs, SAP transactions, project activities, and commercial documentation are aligned with applicable contractual and commercial terms.
- Follow up on contract renewals,



amendments, extensions, pending signatures, and other outstanding contractual actions.
- Maintain proper document versions and ensure executed agreements are appropriately filed and accessible.
- Maintain an organized and audit-ready repository of contractual documentation.

3. IT Project & • Engagement Administration
- Provide commercial, operational, and administrative support for IT projects and client engagements.
- Support project initiation and ongoing engagement activities by coordinating contracts, SOWs, POs, PRs, SAP transactions, approvals, vendor documentation, and other administrative requirements.
- Maintain project and engagement trackers covering resources, vendors, contracts, POs, commercial information, and key milestones.
- Coordinate administrative requirements relating to consultants, contractors, subcontractors, and other project resources.
- Assist Project Managers with project documentation, reports, trackers, follow-ups, and action items.
- Monitor pending actions and proactively follow up with relevant stakeholders.
- Support project extensions, renewals, transitions, and closure activities.

4. Vendor & • Stakeholder Coordination
- Coordinate with vendors, consultants, subcontractors, and internal stakeholders regarding PRs, POs, SAP transactions, contracts, documentation, and project requirements.
- Obtain and maintain quotations, proposals, contracts, SOWs, invoices, timesheets, SES-related documentation, compliance documents, and other supporting records.
- Follow up on pending approvals, documentation, PO issuance, SES processing, contract execution, signatures, and other outstanding actions.
- Act as a coordination point between Procurement, Finance, Legal, HR, Project Management, Delivery Teams, and vendors.
- Escalate delays, discrepancies, commercial issues, or exceptions to the appropriate stakeholders.

5. Documentation, Tracking & • Reporting
- Maintain accurate and up-to-date PR, PO, SAP transaction, contract, vendor, and project administration trackers.
- Prepare periodic reports covering:
- Open and pending PRs
- PO status and outstanding POs
- SES processing status
- Contract status and upcoming renewals
- Pending approvals and signatures
- Vendor and consultant engagements
- Project extensions and renewals
- Other project-related administrative activities
- Ensure proper filing, document version control, and timely retrieval of procurement and contract documentation.
- Maintain audit-ready records of PRs, POs, SES transactions, approvals, contracts, SOWs, invoices, quotations, and supporting documents.
- Assist with internal and external audits by providing required documentation and records.

Required Skills & Experience
- 3–6 years of recent, hands-on experience in SAP procurement operations, PR/PO administration, contract administration, commercial administration, project administration, PMO support, or a similar role.
- Hands-on experience raising Purchase Requisitions (PRs) in SAP.




- Hands-on experience processing SAP Service Entry Sheets (SES).
- Practical experience managing and tracking Purchase Orders (POs) through their lifecycle.
- Demonstrable experience personally performing SAP procurement transactions, rather than only coordinating, reviewing, or supervising transactions performed by others.
- Ability to clearly explain the SAP transactions and procurement processes personally handled, including the nature and frequency of usage.
- Experience in contract administration, SOW management, renewals, amendments, extensions, and vendor coordination.
- Good understanding of procurement, purchasing, IT service procurement, and commercial business processes.
- Experience supporting IT projects, technology services, consulting engagements, system integration, or managed services is preferred.
- Strong working knowledge of MS Excel, Word, Outlook, Teams, and document management systems.
- Experience with SAP procurement modules and relevant SAP transaction codes.
- Experience with other ERP/procurement platforms such as Oracle, Coupa, Ariba, Microsoft Dynamics 365, or similar systems is an advantage.
- Strong organizational skills with excellent attention to detail.
- Ability to independently manage multiple PRs, POs, SES transactions, contracts, vendors, and project requirements simultaneously.
- Strong follow-up and coordination skills.
- Good written and verbal communication skills.
- Ability to clearly communicate business processes, responsibilities, issues, and outcomes.
- Ability to demonstrate individual ownership of operational activities and provide specific examples of work personally performed.

Key Competencies
- SAP Procurement Operations
- SAP Purchase Requisition (PR) Processing
- SAP Purchase Order (PO) Management
- SAP Service Entry Sheet (SES) Processing
- Contract Administration
- SOW & • Work Order Administration

- Procurement Coordination
- Vendor & • Consultant Coordination

- IT Project Administration
- Commercial Administration
- Documentation & • Records Management

- Contract & • PO Tracking

- Business Process Understanding
- Stakeholder Communication
- MS Excel & • Reporting

- Process Compliance
- Individual Ownership & • Accountability

- Strong Follow-up
- Attention to Detail

EducationBachelor's degree in Business Administration, Commerce, Finance, Supply Chain, Management, IT, or a related discipline.

Preferred Industry ExperienceCandidates with experience in IT services, technology consulting, system integration, managed services, software services, engineering services, or PMO environments will be preferred.

Ideal Candidate ProfileThe ideal candidate should demonstrate:

- Strong knowledge of business and procurement processes.
- Recent and substantial hands-on experience with SAP procurement operations.
- Practical experience personally raising SAP PRs and processing SAP SES transactions.
- The ability to explain specific SAP processes and transactions they have personally performed.
- Solid ownership of assigned activities, with a clear distinction between individual contribution and team-level involvement.
- Clear and structured communication when explaining business processes, responsibilities, issues, and outcomes.
- Strong attention to detail and follow-through across multiple concurrent IT engagements.

📌 SAP Procurement & Contracts Administrator (India)
🏢 Yoda Tech
📍 India