Job Summary

We are looking for an experienced and responsible Purchase Manager to manage the company's complete procurement activities for government projects and operational requirements.

The candidate will be responsible for vendor identification, quotation management, price negotiation, purchase planning, procurement, purchase orders, material availability, vendor coordination, and cost control. The candidate should be capable of handling urgent requirements from multiple project sites and ensuring timely availability of materials, equipment, tools, and services.

Key Responsibilities1. Procurement Management

- Manage end-to-end purchasing activities for company and project requirements.
- Receive and evaluate purchase requirements from different departments and project sites.
- Source materials, equipment, tools, consumables, and services as per requirements.
- Ensure timely procurement without affecting project operations.
- Maintain proper purchase records and documentation.

1. Vendor Management

- Identify and develop reliable vendors and suppliers.
- Obtain quotations from multiple vendors for major purchases.
- Compare prices, quality, specifications, delivery timelines, and payment terms.
- Maintain an updated vendor database.
- Evaluate vendor performance based on quality, price, delivery, and service.
- Develop long-term relationships with reliable suppliers.

1. Price Negotiation & Cost Control

- Negotiate rates, payment terms, credit periods, transportation charges, and delivery timelines.
- Ensure competitive pricing and cost-effective procurement.
- Analyze market rates before finalizing major purchases.
- Identify opportunities for cost savings without compromising quality.
- Ensure purchases are made within approved budgets.

1. Purchase Orders & Documentation

- Prepare and issue Purchase Orders after proper approval.
- Ensure PO contains correct specifications, quantity, price, taxes, delivery terms, and payment conditions.




- Maintain quotations, comparative statements, approvals, POs, invoices, and other procurement records.
- Ensure proper documentation for audit and management review.

1. Government Project / Site Procurement

- Understand the specific material and equipment requirements of government projects.
- Coordinate with project/site teams to understand urgent and recurring requirements.
- Arrange timely delivery of materials to project locations.
- Coordinate transportation and logistics wherever required.
- Track site requirements and ensure there are no operational delays due to procurement.

1. Quality & Material Verification

- Ensure purchased materials meet required specifications and quality standards.
- Coordinate with the concerned team for material inspection and verification.
- Address quality-related issues with suppliers.
- Arrange replacement/return of defective or incorrect materials.

1. Inventory & Requirement Planning

- Coordinate with Admin/Stores/Site teams regarding stock availability.
- Monitor frequently used materials and consumables.
- Maintain minimum stock levels for critical items wherever required.
- Avoid unnecessary over-purchasing and wastage.
- Plan purchases based on upcoming project requirements.

1. Vendor Payment Coordination

- Coordinate with Accounts regarding vendor invoices and payment status.
- Verify purchase-related documents before forwarding invoices for payment.
- Resolve discrepancies between PO, delivery, and invoice.
- Maintain proper records of outstanding vendor payments.

1. Reporting & MIS





- Prepare daily/weekly/monthly purchase reports.
- Maintain purchase registers and vendor comparison statements.
- Track pending purchase orders and deliveries.
- Report major procurement issues, price changes, delays, and cost variations to management.
- Provide management with procurement-related data and analysis.

Candidate Requirements
- Bachelor's degree in Commerce, Business Administration, Supply Chain, Procurement, or a related field.
- 4-5 years of relevant experience in Purchase / Procurement / Supply Chain.
- Experience in government projects, construction, infrastructure, facility management, or tender-based organizations will be preferred.
- Strong vendor management and negotiation skills.
- Good knowledge of MS Excel and purchase documentation.
- Robust communication and follow-up skills.
- Ability to handle multiple purchase requirements simultaneously.
- Strong analytical and cost-control skills.
- Willingness to travel to project/site locations when required.

Preferred Experience

Candidates with experience in

- Government project procurement
- Tender-based organizations
- Construction/infrastructure procurement
- Facility management
- Municipal Corporation projects
- Government institutions
- Tools, equipment & consumables procurement
- Vendor development and rate negotiation

will be preferred.

Key Performance Areas (KPAs)

- Timely procurement of required materials and services
- Cost-effective purchasing
- Vendor development and management
- Successful price negotiation
- Material quality and specification compliance
- Timely delivery at project sites
- Purchase documentation accuracy
- Reduction of unnecessary procurement costs
- Vendor payment/document coordination
- Availability of critical materials without operational delays

Pay: ₹25,000.00 - ₹35,000.00 per month

Work Location: In person

📌 Purchase Manager (Sahibzada Ajit Singh Nagar)
🏢 Nimbarka Industries Private
📍 Sahibzada Ajit Singh Nagar