Position: Personal Assistant to Director

Experience: 5–7+ Years

Location: Pune

Key Responsibilities

- Manage the Director’s calendar, appointments, meetings, and daily schedule.
- Coordinate internal and external meetings, including preparation of agendas and necessary documents.
- Handle official correspondence, emails, letters, notices, and communication on behalf of the Director.
- Prepare meeting notes, minutes, presentations, reports, and other official documents.
- Coordinate with senior management, Heads of Departments, faculty, staff, external stakeholders, and visitors.
- Maintain confidential records, files, documents, and correspondence with a high level of discretion.
- Follow up on decisions, action points, and pending matters arising from meetings.
- Assist the Director in managing official events, conferences, visits, and institutional meetings.
- Screen and prioritize calls, emails, and requests requiring the Director’s attention.
- Coordinate travel arrangements, itineraries, accommodation, and other logistics for official visits.
- Maintain an organized filing and documentation system, both physical and digital.
- Support the Director in preparing presentations, MIS reports, and management information as required.




- Ensure timely follow-up and coordination with concerned departments on matters assigned by the Director.
- Perform other administrative and coordination responsibilities as entrusted by the Director.

Desired Skills & Competencies

- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and online meeting platforms.
- Strong drafting, documentation, and correspondence skills.
- Ability to maintain confidentiality and handle sensitive information.
- Professional personality with robust interpersonal and coordination skills.
- Ability to multitask, prioritize work, and meet deadlines.
- Strong follow-up skills and attention to detail.
- Ability to interact confidently with senior management and external stakeholders.

Experience

- 5–7+ years of relevant experience as a Personal Assistant, Executive Assistant, Executive Secretary, or similar role.
- Prior experience supporting a Director, CEO, Vice Chancellor, senior management, or institutional head will be preferred.

📌 Personal Assistant to Director (India)
🏢 SYMBIOSIS INTERNATIONAL UNIVERSITY
📍 India