Role & responsibilities

- Manage and coordinate the Directors daily schedule, meetings, client appointments and important tasks.

- Maintain complete track of business leads and enquiries across Venlax Group, HBS Signages and Venlax Productions.

- Track every lead from enquiry to closure, including client discussions, follow-ups, current status and next action.

- Ensure the Director has the latest update whenever he asks about any client, lead or pending activity.

- Schedule and coordinate client meetings, internal meetings and follow-ups.

- Plan and maintain the Directors daily and weekly schedule, including meetings, shoots, content and other commitments.

- Coordinate the Directors reels, video shoots, production shoots and acting/content schedules.

- Maintain a clear list of upcoming shoots and ensure scripts, concepts, locations, people and other requirements are ready.

- Coordinate with the respective teams for scripts, content, shoots, editing and production activities.

- Maintain a daily task list and ensure important activities and follow-ups are completed on time.

- Follow up with team members and clients on tasks assigned by the Director and provide regular status updates.

- Keep track of pending, completed and upcoming tasks and highlight anything requiring immediate attention.

- Coordinate activities between different teams and businesses within the group.





- Prepare a clear daily overview for the Director covering what is happening today, what is pending and what needs to be done next.

- Handle confidential business information and maintain skilled communication with clients and team members.

Preferred candidate profile

- Graduate with 0–4 years of experience as a Personal Assistant, Executive Assistant, Business Coordinator, Operations Coordinator or similar role.

- Highly organized, proactive and responsible, with excellent follow-up skills.

- Able to manage multiple tasks, clients, meetings and schedules simultaneously.

- Strong ability to track leads, follow-ups, meetings, shoots and pending tasks without missing details.

- Excellent communication and coordination skills.

- Comfortable communicating with clients, employees, management and production teams.

- Good knowledge of Google Sheets/Excel, Google Calendar, WhatsApp and basic documentation.

- Should be able to quickly understand the status of a task or lead and give the Director an accurate update.

- Strong attention to detail and ability to work independently.

- Basic understanding of content creation, scripts, reels, video shoots and production will be an advantage.

- Should be comfortable coordinating shoots and content-related activities.

- Good Telugu and English communication skills preferred.

- Flexible to work according to client meetings and shoot schedules when required.

📌 Personal Assistant (Kondapur)
🏢 Venlax Group
📍 Kondapur