About the Role

Job Title: Personal Assistant to COO

Job Summary :

The Personal Assistant to the COO provides high-level administrative, organizational, and strategic support to ensure the efficient functioning. This role requires exceptional discretion, strong coordination skills, and the ability to manage multiple priorities in a fast-paced setting.

Responsibilities :

Executive Support

- Manage the COO’s calendar, including scheduling meetings, appointments, and travel.
- Coordinate internal and external meetings, ensuring all logistics are handled seamlessly.
- Prepare agendas, presentations, reports, and briefing documents.
- Act as the first point of contact between the COO and internal/external stakeholders.

Communication & Coordination

- Screen calls, emails, and correspondence, responding or escalating as appropriate.
- Liaise with senior leadership, department heads, and external partners.
- Ensure timely follow-ups on action items and key decisions.
- Draft professional emails, letter, and communications on behalf of the COO.

Operational Support

- Assist in tracking key operational projects and initiatives.
- Monitor deadlines, deliverables, and progress updates across departments.
- Prepare summaries and dashboards for review meetings.
- Support the COO in implementing strategic initiatives.

Travel & Logistics Management

- Arrange domestic and international travel, including flights, accommodation,



and itineraries.
- Manage expense reports and reimbursements.
- Ensure all travel plans align with business priorities and schedules.

Confidentiality & Documentation

- Handle sensitive and confidential information with the utmost discretion.
- Maintain organized records, files, and documentation.
- Ensure compliance with company policies and procedures.

Meeting & Event Management

- Organize executive meetings, board meetings, and leadership offsites.
- Take minutes and track action items.
- Coordinate logistics for events and presentations.

Qualifications

- Bachelor’s degree in Business Administration or related field (preferred)
- 3–5 years of experience in executive support roles (preferably supporting senior leadership)
- Experience working in fast-paced or corporate environments

Required Skills

- Strong organizational and time-management skills
- Excellent written and verbal communication
- High level of discretion and confidentiality
- Ability to multitask and prioritize effectively
- Problem-solving mindset with attention to detail
- Proficiency in MS Office / Google Workspace tools
- Stakeholder management and interpersonal skills

Preferred Skills

- Proactive and self-driven
- High emotional intelligence
- Ability to anticipate needs and act independently
- Professional demeanor and strong work ethic

📌 Personal Assistant (Maharashtra)
🏢 i-TEK RFID
📍 Maharashtra