Our company is looking for an organized and self-motivated office administrator who will be responsible for providing administrative support to our office personnel. The office administrator’s role will include working closely with our leadership team by handling clerical duties, coordinating calendars, and tender submission.
In order to be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills.
Responsibilities
TENDER PROCESS ON GEM IS A MUST
Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, and tender work.
Licence & registration application and renewals on time.
Preparing Bank guarantee & renewals on time.
Administering the tender process, ensuring that pre-qualifying documents are completed, pricing approved and tender documentation submitted on time.
Collating, filing and distributing tender and contract documentation to the relevant stakeholders and ensuring adherence to internal controls.
Providing regular and adhoc reporting as required.
Ensuring that all applicable databases are updated appropriately and the information input is accurate.
Preparing for and participate in periodic reviews with Management on tender and contract performance.
Maintaining general office files, including job files, tender files, and other files related to the company’s operations.
Performing other relevant duties when needed.
Qualifications, Skills & Attributes
Valuable Communication
Good typing Speed with accuracy
Knowledge of working in MS-Office
Flexible thinking and ability to adapt to change
Ability to work under pressure
The ability to work effectively on her own and as part of a team
Experience: 3-5 years minimum
Timing: 09:30 AM to 06:30 PM
Job Location: Neptune Edge, Vikram Sarabhai Compound, Vadodara, Gujarat, India