M.B. ASHTEKAR JEWELLERS PVT. LTD. HEAD – ACCOUNTS & FINANCE

Designation: Head – Accounts & Finance

Company: M.B. Ashtekar Jewellers Pvt. Ltd.

Location: Kasba Peth, Pune, Maharashtra

Department: Accounts & Finance

Reporting To: Management

Team: Accounts & Finance Team

Working Days: Monday to Saturday

Working Hours: 10:00 AM to 7:00 PM

Salary: ₹25,000 – ₹41,700 per month

Annual CTC: ₹3,00,000 – ₹5,00,000 per annum

- ROLE PURPOSE The Head – Accounts & Finance will be responsible for the complete accounts, finance, taxation, statutory compliance, banking, MIS and financial control functions of M.B. Ashtekar Jewellers Pvt. Ltd.

The position requires an individual who can take end-to-end ownership of the finance function, maintain accurate and timely books of accounts, ensure statutory compliance, manage banking operations, provide reliable MIS to management and establish strong financial controls.

This is a high-trust and high-responsibility position involving confidential financial information, banking transactions, taxation, vendor/customer accounts and company financial records.

- IDEAL CANDIDATE PROFILE

We are looking for a candidate who is:

- Highly trustworthy, honest and dependable.
- Mature and discreet while handling confidential financial information.
- Stable and looking for a long-term association with the organisation.
- Preferably a native of Pune or a long-term Pune resident.
- Professionally stable, with a good employment track record.
- Responsible and capable of working independently.
- Strong in practical accounting, taxation and compliance.
- Comfortable dealing directly with banks, auditors, CA/tax consultants and government authorities.
- Capable of managing an accounts team.
- Solid in problem-solving and financial analysis.
- Detail-oriented and systematic.
- Able to identify discrepancies, irregularities and financial risks independently.

Most Important Selection Criteria:

Integrity and trustworthiness will be the highest priority. A technically strong candidate who cannot demonstrate reliability, stability and integrity should not be preferred over a slightly less experienced but highly trustworthy candidate.

- KEY RESPONSIBILITIESA. Accounting & Bookkeeping The candidate will have overall responsibility for the company's accounting function.

Responsibilities include

- Supervise day-to-day accounting operations.
- Review purchase, sales, receipt, payment and journal entries.
- Ensure proper ledger maintenance.
- Review debtors and creditors.
- Monitor outstanding balances.
- Conduct regular ledger scrutiny.
- Ensure proper accounting of expenses, income and provisions.
- Review accounting entries posted by the accounts team.
- Supervise monthly and year-end closing.
- Coordinate finalisation of accounts.
- Prepare / coordinate preparation of Profit & Loss Account and Balance Sheet.
- Ensure books are accurate, complete and audit-ready.
- Ensure proper documentation and supporting records for accounting entries.

B. Banking & Treasury The candidate must be well versed with practical banking operations and capable of independently handling and coordinating the company's banking requirements.

Responsibilities include

- Managing and monitoring all company bank accounts.
- Regular bank reconciliation.
- Reviewing bank statements and transactions.
- NEFT / RTGS / IMPS transactions.
- Cheque preparation, issuance and deposits.
- Vendor payment processing.
- Customer receipt reconciliation.
- Monitoring credit/debit card and payment gateway settlements.
- Monitoring bank charges and interest.
- Coordination with bank relationship managers.
- Bank KYC and documentation.
- Bank confirmations and balance confirmations.
- Handling bank queries and discrepancies.
- Following up on failed, disputed or incorrect transactions.
- Handling payment reversals / payment recalls where required.
- Monitoring CC / OD / loan accounts, wherever applicable.
- Maintaining proper documentation for all banking transactions.
- Ensuring appropriate authorisation before payments are released.

Banking Controls The Head – Accounts & Finance must ensure:

- No unauthorised or unsupported payment is processed.
- Vendor bank-detail changes are independently verified.
- Payment approvals are properly documented.
- Bank reconciliations are completed regularly.
- Unusual or suspicious transactions are immediately escalated to management.

4. TAXATION The candidate should have strong practical knowledge of taxation and be responsible for ensuring timely compliance.

GST

- GSTR-1
- GSTR-3B
- ITC reconciliation
- Purchase and sales reconciliation
- GST ledger reconciliation
- GST payments
- GST notices and queries
- Coordination with GST consultant / CA
- Ensuring GST compliance across stores and business activities

TDS

- TDS applicability
- TDS calculation
- TDS deduction and payment
- TDS returns
- TDS certificates
- TDS reconciliation
- Handling TDS notices

Income Tax

- Coordination for income-tax compliance.
- Supporting tax computation and returns.
- Providing data to CA / tax consultants.
- Responding to notices and information requirements.
- Maintaining proper tax records and supporting documents.

5.



STATUTORY COMPLIANCE The candidate will be responsible for ensuring timely compliance relating to:
- GST
- TDS
- PF
- ESIC
- Professional Tax
- Income Tax
- Other applicable statutory requirements

The candidate must maintain a statutory compliance calendar and ensure that all payments, returns and filings are completed within the prescribed timelines.

The objective is to ensure zero avoidable penalties, interest or compliance defaults.

- JEWELLERY BUSINESS ACCOUNTING

Experience in the jewellery industry will be strongly preferred.

The candidate should understand, or be capable of quickly understanding:

- Gold purchase accounting
- Jewellery purchase accounting
- Jewellery sales accounting
- Gold and silver stock accounting
- Customer advances
- Exchange transactions
- Making charges
- Vendor reconciliation
- Customer account reconciliation
- Store-wise accounting
- Store-wise profitability
- Physical stock vs ERP stock reconciliation
- High-value customer transactions
- Credit/debit card settlements
- Payment gateway settlements
- Inter-store transactions
- Gold/silver rate-related accounting

Experience in retail, trading or multi-location businesses will also be advantageous.
- STOCK & FINANCIAL RECONCILIATION

Given the nature of the jewellery business, strong reconciliation and financial control is critical.

The Head – Accounts & Finance will coordinate with the Purchase and Operations teams to ensure:

- Physical stock and ERP stock are reconciled.
- Purchase records match supplier invoices and ERP entries.
- Sales records match accounting records.
- Exchange transactions are properly accounted for.
- Customer advances are properly reconciled.
- Vendor balances are regularly reconciled.
- Store-wise financial data is accurate.
- Any discrepancy is immediately identified and escalated.

8. MIS & MANAGEMENT REPORTING The candidate will be responsible for preparing / supervising regular management reports covering:
- Daily / weekly / monthly sales
- Store-wise sales
- Store-wise profitability
- Gross profit / gross margin
- Purchase analysis
- Outstanding receivables
- Outstanding payables
- Cash and bank position
- Customer advances
- Vendor advances
- Stock value
- Working capital position
- Tax liabilities
- Store-wise expenses
- Budget vs actual performance
- Cash-flow position

Reports must be accurate, timely and useful for management decision-making.
- AUDIT & PROFESSIONAL COORDINATION The candidate will coordinate with:

- Statutory auditors
- Chartered Accountants
- Tax consultants
- Banks
- Government / statutory authorities

Responsibilities include:
- Preparing audit schedules.
- Providing supporting documents.
- Responding to audit queries.
- Ensuring timely completion of audit requirements.
- Coordinating tax-related requirements.
- Maintaining audit-ready records.
- Ensuring pending professional queries are followed up and closed.

10. INTERNAL CONTROLS & FINANCIAL DISCIPLINE The Head – Accounts & Finance will play a key role in strengthening the company's financial controls.

Responsibilities include

- Reviewing unusual accounting entries.
- Monitoring backdated entries.
- Identifying unusual ledger movements.
- Reviewing payment processes.
- Ensuring proper supporting documents.
- Monitoring vendor master and bank-detail changes.
- Ensuring appropriate segregation of duties.
- Reviewing bank reconciliations.
- Monitoring outstanding balances.
- Identifying financial irregularities.
- Escalating suspected fraud or discrepancies immediately.
- Maintaining confidentiality of company financial information.

The candidate should have a strong control mindset and should not hesitate to raise an issue with management when something appears financially incorrect or irregular.
- TEAM MANAGEMENT The Head – Accounts & Finance will lead and supervise the accounts team.

Responsibilities include

- Allocating responsibilities to team members.
- Reviewing work performed by the team.
- Setting deadlines.
- Ensuring timely completion of accounting activities.
- Training junior team members.
- Identifying skill gaps.
- Maintaining proper documentation and process knowledge.
- Ensuring backup for critical accounting activities.
- Maintaining discipline and accountability.
- Ensuring the department is not dependent on one individual for critical information.

12. SOFTWARE & SYSTEM REQUIREMENTS

Mandatory:

- Tally Prime – Strong practical knowledge
- MS Excel – Strong practical knowledge
- Accounting and MIS systems

The candidate should be comfortable working with large volumes of financial data and performing reconciliations using Excel.

Added Advantage – ACME Padm

Prior experience with ACME Padm ERP/software will be an added advantage.

Preference may be given to candidates who have experience with:

- Jewellery ERP systems




- Purchase and sales modules
- Stock management
- Customer accounts
- Jewellery inventory reporting
- Store-wise reporting
- ERP-to-Tally reconciliation

The candidate should ideally be able to understand and reconcile information between ACME Padm, Tally, bank records and physical/business records.
- QUALIFICATION & EXPERIENCE

Education – Preferred:

- B.Com / M.Com
- CA Inter / CA – Added Advantage
- Relevant accounting / taxation qualifications

Experience – Preferred:

7–12 years of relevant experience, including experience in a senior accounting or supervisory position.

Candidates with experience in the following will be preferred:

- Jewellery
- Retail
- Trading
- Multi-location businesses
- Family-owned businesses

14. PERSONAL & PROFESSIONAL QUALITIES The candidate should demonstrate:
- Integrity
- Trustworthiness
- Confidentiality
- Accountability
- Stability
- Attention to detail
- Analytical thinking
- Problem-solving ability
- Strong communication
- Team management
- Ownership mindset
- Ability to work under pressure
- Professional maturity

The candidate should be someone who can be trusted with the company's financial information and sensitive transactions without constant supervision.
- RECRUITMENT SCREENING

Before forwarding candidates to management, the recruitment team should verify:

Background & Stability

- Previous employment history.
- Duration of employment with each employer.
- Reason for leaving previous organisations.
- Career stability.
- References from previous employers wherever possible.
- Pune residence / long-term connection to Pune.

Technical Screening

- Tally Prime experience.
- GST practical knowledge.
- TDS practical knowledge.
- PF / ESIC knowledge.
- Banking experience.
- Bank reconciliation experience.
- Finalisation of accounts.
- Audit experience.
- Team management experience.
- ERP experience.
- ACME Padm experience, if any.

Commercial

- Current salary.
- Expected salary.
- Notice period.
- Reason for seeking change.

16. INTERVIEW & PRACTICAL ASSESSMENT

Candidates should be assessed through practical tests rather than only a verbal interview.

Accounting Test

Give the candidate sample transactions and ask them to:

- Pass appropriate entries.
- Identify incorrect accounting.
- Reconcile ledgers.
- Prepare a basic bank reconciliation.

GST / Tax Test

Test the candidate on practical GST and TDS situations relevant to a retail/trading business.

Banking Test

Give a sample bank statement and accounting ledger and ask the candidate to identify:

- Unreconciled transactions.
- Bank charges.
- Incorrect entries.
- Missing transactions.
- Other discrepancies.

MIS Test

Provide basic sales, purchase and expense data and ask the candidate to prepare a simple management report.

Problem-Solving Test

Give a scenario involving a vendor payment, incorrect bank account or financial discrepancy and assess:

- How the candidate investigates.
- What controls they apply.
- What documentation they seek.
- When they escalate the matter to management.

17. SUCCESS EXPECTATION The Head – Accounts & Finance will be expected to build and maintain a finance function where:
- Books are accurate and up to date.
- Statutory compliance is completed on time.
- Bank accounts are properly reconciled.
- Management receives accurate MIS.
- Financial discrepancies are identified early.
- Vendor and customer accounts are reconciled.
- Stock and financial records are aligned.
- Banking operations run smoothly.
- Audits are completed efficiently.
- Internal controls are strong.
- The accounts team operates independently.
- Management does not need to constantly follow up on routine financial matters.

18. COMPENSATION & BENEFITS

Salary: ₹25,000 – ₹41,700 per month

Annual CTC: ₹3,00,000 – ₹5,00,000 per annum

Salary will be determined based on the candidate's experience, technical capability, current compensation and suitability for the role.

Candidates with strong experience in jewellery accounting, banking, taxation, GST, statutory compliance and team management may be considered at the higher end of the range.

Candidates with prior ACME Padm experience may receive preference during the selection process.

Salary revision will be linked to performance and achievement of agreed KRAs.

Benefits The selected candidate will be eligible for applicable company benefits, including:

- Paid leave and holidays as per company policy.
- PF / ESIC, wherever applicable.
- Performance-based annual increment.
- Professional development and training opportunities.
- Opportunity to work closely with senior management and take ownership of the complete finance function.
- Long-term career growth opportunity within the organisation.

Employment Conditions

- Full-time position based in Pune.
- The candidate is expected to maintain high standards of integrity, confidentiality and professional conduct.
- The role requires flexibility to coordinate with banks, auditors, CA/tax consultants, statutory authorities and internal departments whenever required.
- Notice period and joining date will be discussed during the selection process.

Pay: ₹25,000.00 - ₹35,000.00 per month

Work Location: In person

📌 Manager Accounts & Finance (Peth)
🏢 MB Ashtekar Jewellers
📍 Peth