Role

You will be Kanerika's in office HR presence in Ahmedabad, running day-to-day HR operations end to end. You will make sure every employee in the office has an accurate record, a smooth joining and exit, correct attendance and payroll inputs, and a reliable person to go to for HR help. You will work closely with the central HR, payroll, recruitment and admin teams in Hyderabad, and keep local practices aligned with company policy and Gujarat labour regulations.

Key Responsibilities

Onboarding and joining formalities

- Coordinate pre-joining steps: offer acceptance follow-ups, document collection and background verification. • Run Day 1 induction for Ahmedabad joiners, including policy walkthroughs, ID cards, asset handover and system access requests. • Create employee records in the HRMS and complete PF, ESI and other statutory enrolments on time. • Track 30/60/90-day check-ins for new joiners and flag early concerns.

Employee records and HRMS

- Maintain accurate, audit-ready personal files (physical and digital) for all Ahmedabad employees. • Keep HRMS data current for transfers, promotions, role changes and personal-detail updates. Attendance, leave and payroll inputs • Manage attendance and leave records, including biometric or access-system reconciliation. • Prepare and validate monthly inputs: new joiners, exits, LOP, • Resolve employee payroll queries with the central payroll team. • Verify contractor timesheets and supporting documents before invoices are processed.

Performance management and goal setting

- Drive the goal-setting process for Ahmedabad employees at the start of each cycle, ensuring goals are documented in the PMS on time. • Follow up with managers and employees on mid-cycle check-ins, self-appraisals and manager reviews against the PMS calendar. • Track probation reviews and confirmations, and remind managers ahead of due dates. • Support managers in documenting performance concerns and track PIPs to closure with the Head of HR.



• Share completion status and pending items with central HR each week during review cycles.

Rewards and recognition

- Run the local rewards and recognition programme, including monthly and quarterly awards, spot awards and long-service milestones. • Collect nominations from managers, coordinate approvals and organise award announcements.

Employee engagement and events

- Plan and run engagement calendar for the office: festival celebrations, birthdays, team outings, wellness sessions. • Manage event budgets, vendors and logistics, and share event summaries with photos for internal communication. • Act as the first point of contact for day-to-day HR queries from Ahmedabad employees.

Grievance handling

- Receive and log employee grievances through the defined channels, and acknowledge each within agreed timelines. • Investigate routine concerns fairly, document findings and resolve them with the managers involved. • Escalate sensitive matters, such as harassment, misconduct or POSH complaints, to the Head of HR and the Internal Committee immediately. • Maintain confidential grievance records and report trends and closure status to central HR every month. Exits and separations • Process resignations, track notice periods and coordinate exit interviews. • Run clearance with IT, admin and finance; support full and final settlement and issue exit documents. Office and admin coordination
- Coordinate with the admin team and vendors on facilities, housekeeping, security, cafeteria and transport. • Manage employee assets and ID cards, and keep the office inventory up to date. Reporting • Share monthly MIS for the Ahmedabad office covering headcount, joiners, exits, attendance and open HR issues.

Required Skills & Qualifications

- MBA / PGDM / MSW in HR, or a graduate degree with relevant HR experience.
- 3–6 years in HR operations or as an HR generalist, ideally as a site or branch HR.
- Hands-on experience with onboarding, HRMS data, attendance, payroll inputs and exits.
- Working knowledge of statutory compliance in Gujarat (S&E; Act, PF, ESI, PT, Gratuity, POSH).
- Strong MS Excel skills (VLOOKUP/XLOOKUP, pivots) and experience with at least one HRMS.

📌 Human Resources Generalist (Ahmedabad)
🏢 Kanerika
📍 Ahmedabad