We are looking for an HR Executive who will be responsible for managing day-to-day HR operations and supporting employees throughout their employment lifecycle. The ideal candidate should have hands-on experience in employee exits, probation confirmation, resource planning, employee engagement, and general HR operations. Experience in the BIM / Design Engineering industry will be preferred.
Key Responsibilities
1. Employee Exit Management
· Manage the complete employee exit and separation process from resignation to Full & Final Settlement. · Coordinate with employees, reporting managers, and relevant departments during the exit process.
· Conduct and coordinate exit interviews and maintain proper exit documentation.
· Ensure timely completion of clearance, asset handover, and other exit formalities.
· Coordinate for Experience Letters, Relieving Letters, and other required exit documents.
· Maintain accurate employee exit records and MIS.
2. Employee Probation & Confirmation
· Track employees completing their probation period and initiate the confirmation process on time. · Coordinate with reporting managers/HODs for probation feedback and performance evaluation.
· Follow up for confirmation recommendations and required approvals.
· Prepare and issue confirmation letters after completion of the process.
· Maintain proper records of probation extensions and confirmations.
3. Resource Planning / Manpower Planning
· Coordinate with department heads to understand current and upcoming manpower requirements. · Maintain the manpower/resource planning tracker and monitor open positions.
· Support HR and management in identifying resource gaps and upcoming hiring requirements.
· Track employee movements, new joiners, resignations, and internal transfers for manpower planning.
· Work closely with the recruitment team to ensure timely hiring against approved requirements.
4. Employee Engagement Activities
· Plan and coordinate employee engagement activities, events, celebrations, and initiatives. · Support HR in organizing employee engagement programs and internal events.
· Gather employee feedback and identify opportunities to improve employee experience.
· Support initiatives related to employee recognition, rewards, and team-building activities.
· Maintain participation records and collect feedback after engagement activities.
5. HR Operations
· Handle day-to-day HR activities and employee queries. · Maintain accurate employee records and HR documentation.
· Support onboarding and induction activities for new employees.
· Coordinate with payroll and other internal teams for employee-related information.
· Ensure HR processes and documentation are completed within defined timelines.
· Prepare regular HR reports and MIS as required.
Requirements
Required Skills & Competencies
· 2–3 years of relevant experience in HR operations/generalist activities. · Hands-on experience in employee exit and separation processes.
· Good understanding of probation and employee confirmation processes.
· Basic understanding of manpower/resource planning.
· Good communication and interpersonal skills.
· Strong follow-up and coordination skills.
· Good knowledge of MS Excel and HRMS.
· Ability to maintain confidentiality of employee information.
· Valuable organizational and time-management skills.
· Experience in BIM / Design Engineering Services will be preferred.
Preferred Candidate Profile
- The ideal candidate should be proactive, approachable, and comfortable interacting with employees and managers at different levels.
- The candidate should have good ownership of HR processes, strong follow-up skills, and the ability to manage multiple HR activities independently.