HR Executive - Payroll, Compliance & Talent Acquisition

Department

Human Resources

Location

Ahmedabad

Reporting To

HR Manager / HR Head

Position Summary

We are seeking a detail-oriented and proactive HR Executive to manage payroll processing, attendance verification, statutory compliance, and HR operations through the KEKA HRMS Portal. The role requires hands-on experience in independently processing monthly payroll, validating attendance and leave records, ensuring compliance with statutory requirements, and supporting recruitment and employee onboarding activities.

The ideal candidate should have at least one year of independent payroll processing experience using KEKA HRMS and possess a good understanding of HR operations and labour compliance.

Key Responsibilities

Payroll Administration (Primary Responsibility)

- Independently process monthly payroll through KEKA HRMS.
- Verify attendance, leave records, overtime, shift schedules, and payroll inputs before salary processing.
- Coordinate with department heads for attendance discrepancies and payroll validations.
- Generate payroll reports, salary registers, bank transfer statements, and MIS reports.
- Ensure timely salary disbursement and resolution of employee payroll queries.
- Maintain accurate employee data in KEKA HRMS.
- Process final settlements, full & final calculations, and statutory deductions.

Attendance & Leave Management
- Monitor daily attendance and regularize attendance discrepancies.
- Validate biometric attendance uploads and employee leave records.




- Coordinate with employees and reporting managers for attendance approvals.
- Prepare monthly attendance summaries and reports.

Statutory Compliance
- Assist in compliance related to:

- Provident Fund (PF)

- Employees' State Insurance (ESI)

- Skilled Tax (PT)

- Labour Welfare Fund (LWF)

- Gratuity records
- Maintain statutory registers and records as required under applicable labour laws.
- Coordinate with consultants and government authorities for compliance matters.
- Support compliance audits and inspections.

Recruitment & Talent Acquisition Support
- Source profiles from job portals and social media platforms.
- Screen resumes and coordinate interviews.
- Schedule interviews with hiring managers.
- Conduct reference checks and maintain recruitment records.
- Update recruitment trackers and candidate databases.

Employee Onboarding & HR Operations
- Coordinate joining formalities and documentation.
- Prepare employee files and maintain HR records.
- Assist in issuing appointment letters, confirmation letters, and other HR correspondence.
- Conduct employee induction and onboarding activities.
- Support employee engagement initiatives and HR projects.

Desired Skills & Competencies
- Hands-on working knowledge of KEKA HRMS.




- Strong payroll and attendance management skills.
- Knowledge of PF, ESI, PT, and labour law compliance.
- Excellent attention to detail and numerical accuracy.
- Good communication and interpersonal skills.
- Proficiency in Microsoft Excel, Word, and HR MIS reporting.
- Ability to handle confidential employee information.
- Strong organizational and follow-up skills.

Educational Qualification

Preferred:

- MBA / PGDM in Human Resources

Also Acceptable:

- BBA
- B.Com
- Any graduate with relevant HR payroll experience

Experience Requirements
- Minimum 1 year of independent payroll processing experience using KEKA HRMS.

- Proven experience in
- Salary preparation and payroll processing

- Attendance and leave verification

- Statutory compliance activities
- HR operations and employee records management
- Exposure to recruitment and onboarding activities will be an added advantage.

Key Performance Indicators (KPIs)
- 100% accurate payroll processing within timelines.
- Timely attendance verification and closure.
- Zero statutory compliance delays.
- Timely onboarding of new employees.
- Recruitment support within defined hiring timelines.
- Accurate HRMIS and employee database management.

Preferred Profile We are looking for a young, energetic HR professional who has independently handled payroll processing through KEKA HRMS, understands compliance requirements, and is willing to grow into a broader HR Generalist role covering recruitment, onboarding, and employee lifecycle mamnagement.

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